Executive Administrative Assistant II

AM GENERAL LLC; South Bend (IN); On-site; USD 55,000 - 85,000; Full time

Job summary

AM General LLC in Indiana is seeking an experienced Executive Assistant to provide high-level support to the President and CEO, CFO, and General Counsel. You will draft letters, manage calendars, arrange travel, process expenses, and summarize communications.

The role requires a high school diploma (associates preferred), at least four years of executive assistant experience, excellent communication and organizational skills, and discretion.

Qualifications

• High school diploma required; an associates degree in business or higher is preferred.
• At least four years of executive assistant experience.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Able to maintain confidentiality and handle sensitive information.

Responsibilities

• Provides high-level administrative support for the President and CEO, CFO, and General Counsel.
• Drafts letters, emails, invoices, reports, and other documents for executives.
• Arranges travel and accommodations and processes expense reports.
• Schedules and attends meetings on behalf of executives.
• Receives and summarizes memos, distributing contents to staff as needed.
• Maintains records, orders supplies, and performs basic bookkeeping.

Skills

Verbal and written communication

Organizational skills

Time management

Discretion and confidentiality

Office software proficiency

Education

High school diploma

Associates Degree in business or higher preferred

Tools

Microsoft Office Suite

Job description

INTRODUCTION TO AM GENERAL

AM General develops and builds specialized ground vehicle systems that get the US Armed Services and our allies to and from their mission safely. Our innovative spirit delivers advanced, rugged, resilient, and dependable mobility solutions. We are one team dedicated to producing the best products for our customers. We have a collective understanding that at AM General our purpose is to serve those who serve to protect us.

We R.I.D.E. with Sgt. Smith!
We are Responsive We have Integrity We are Dynamic We exhibit Excellence

PRINCIPLE DUTIES AND RESPONSIBILITIES

• Provides high-level administrative support and assistance for the Senior Executive team to include the President and CEO, CFO, and General Counsel


• Drafts letters, emails, invoice vouchers, reports, and other documents for executive staff


• Arranges travel and accommodations for executives along with processing expense reports


• Schedules and attends meetings on behalf of executives.


• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff


• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping


• Performs additional duties as assigned by executives


• Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public


• Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people


• Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements


• Conducts research and information gathering on behalf of the executive and prepares summaries and reports


• Develops positive and strategic relationships at all levels of the organization


• Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality


• Performs other related duties as assigned

KNOWLEDGE AND SKILLS

• High school diploma required; Associates Degree in business or higher preferred


• At least four years of related experience as an executive assistant required


• Excellent verbal and written communication skills


• Excellent organizational skills and attention to detail


• Excellent time management skills with a proven ability to meet deadlines


• Ability to function well in a high-paced and at times stressful environment


• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems


• Able to maintain sensitive and confidential information


• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

PHYSICAL EFFORT

• Sight: must be able to regularly read computer screen, reports, and various documents with detail and clarity to accomplish work tasks in a safe and efficient manner, including regular use of adequate close vision, distance vision, color vision, peripheral vision, and ability to adjust focus


• Hearing: must be able to regularly hear well enough to communicate

WORKING CONDITIONS

• Physical Location: This position operates in an office environment


• Teamwork: This position will work with others to ensure efficiency in the workplace


• Ability to follow instructions: Managers assign tasks and responsibilities, which vary; this position should be able to follow instructions competently


• Methodical approach: Production lines follow a set process, so this position needs a methodical approach to ensure all tasks are completed in the correct order for a smooth-running production line


• Concentration: This position may perform the same or similar tasks repeatedly, so a strong level of concentration when carrying out these tasks is important for quality control purposes. This role is often fast paced, so being able to maintain focus at all times is important

TRAVEL REQUIREMENTS

Travel may be required

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.