Executive Administrative Assistant, ICT

Medtronic plc; Mounds View, Northern (MN, KY); Hybrid; USD 72,000 - 109,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Employee Stock Purchase Plan

Job summary

Medtronic plc in Minneapolis, MN is seeking an Executive Administrative Assistant to support the ICT President and Leadership Team on-site. You will manage complex calendars, travel, and confidential tasks while coordinating cross-functional meetings and preparing executive materials.

The role emphasizes discretion, proactive communication, and collaboration with senior leaders to drive execution and strategic alignment within ICT.

Qualifications

• 6+ years of administrative or executive support to senior leaders.
• Experience managing calendars, travel, expenses, and confidential information.
• Expert working knowledge of Microsoft Office, including Teams, PowerPoint, Word, Excel, and Outlook.
• Proven ability to manage multiple priorities in a dynamic environment.

Responsibilities

• Proactively manage complex calendars, meeting coordination, and scheduling priorities.
• Coordinate leadership meetings, business reviews, team meetings, and cross-functional discussions, including agendas, materials, notes, room logistics, visitor needs, and follow-up.
• Track action items, decisions, deadlines, and priorities to support leadership accountability and execution.
• Draft, edit, and route correspondence, meeting communications, and internal updates as needed.
• Prepare executive-ready materials, reports, trackers, and presentations using Microsoft 365 tools.
• Coordinate domestic and international travel, expenses, and related logistics.
• Support confidential and sensitive business matters with discretion and sound judgment.
• Maintain organized digital filing systems, trackers, contact lists, and shared team resources.

Skills

Calendar management

Travel coordination

Expense management

Executive support

Microsoft 365

PowerPoint

Word

Excel

Outlook

Confidential information handling

Tools

Microsoft 365

Teams

PowerPoint

Word

Excel

Job description

## Executive Administrative Assistant, ICTPostuler: Sur site: Minneapolis, Minnesota, United States of America: Temps plein: Offre publiée il y a 2 jours: Date de fin : 26 septembre 2026 (Il reste 5 jour(s) pour postuler): R77798We anticipate the application window for this opening will close on - 26 Sep 2026Chez Medtronic, vous pouvez entamer une longue carrière d’exploration et d’innovation tout en aidant à soutenir l’accès aux soins de santé et l’équité pour tous. Vous dirigerez avec détermination en surmontant les obstacles à l’innovation dans un monde davantage connecté et compatissant.**Journée type**At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary. It will be critical for the selected talent to be on-site when the ICT President is at the Mounds View, MN facility. This Executive Administrative Assistant position will be a key member of Medtronic’s Interventional Cardiology Therapies (ICT) business based out of our Mounds View, MN facility. This role provides executive administrative support to our ICT President and Leadership Team, helping ensure proactive coordination of calendars, meetings, communications, travel, and operational priorities. The position serves as a trusted partner to leadership, supporting confidential business activities, facilitating follow-through on key action items, and helping maintain strong execution across the team.The Executive Administrative Assistant will work closely with internal stakeholders to facilitate leadership meetings, manage documentation and reporting needs, coordinate special events, support local facility needs, and partner with the leadership team on special projects as needed.**Responsibilities may include the following and other duties as assigned:*** Proactively manage complex calendars, meeting coordination, and scheduling priorities* Coordinate leadership meetings, business reviews, team meetings, and cross-functional discussions, including agendas, materials, notes, room logistics, visitor needs, and follow-up* Track action items, decisions, deadlines, and priorities to support leadership accountability and execution* Draft, edit, and route correspondence, meeting communications, and internal updates as needed* Prepare executive-ready materials, reports, trackers, and presentations using Microsoft 365 tools* Coordinate domestic and international travel, expenses, and related logistics* Support confidential and sensitive business matters with discretion and sound judgment* Maintain organized digital filing systems, trackers, contact lists, and shared team resources* Partner with leadership team and administrative colleagues to support consistent execution and communication flow* Assist with special projects, team events, local facility needs, and other leadership support as assigned**Required Knowledge and Experience:*** 6+ years of relevant administrative or executive support experience supporting senior leaders* Experience managing complex calendars, meetings, travel, expenses, and confidential information* Strong organizational, technical, communication, and influencing skills, both written and verbal, with the ability to work confidently across all levels of the organization and with external business contacts* Expert working knowledge of Microsoft Office, including Teams, PowerPoint, Word, Excel, and Outlook, with the ability to create meeting materials and follow up to ensure content is received on time* Proven experience supporting projects and managing multiple priorities in a dynamic environment, while handling interruptions professionally* Experience working with confidential and trusted information* Strong drive for results, responsiveness, self-initiative, and the ability to quickly learn and handle a wide range of projects, tasks, and issues in new and effective ways* Ability to travel 3 to 4 times per year, approximately 10 to 12 days annuallyPour les diplômes de baccalauréat obtenus en dehors des États-Unis, un diplôme qui satisfait aux exigences de la réglementation 8 C.F.R. § 214.2 (h) (4) (iii) (A) est requis.**Exigences physiques du poste**Les déclarations ci-dessus visent à décrire la nature générale et le niveau du travail effectué par les employés affectés à ce poste, mais elles ne constituent pas une liste exhaustive de toutes les responsabilités et compétences requises pour ce poste.Les exigences physiques décrites dans la section Responsabilités de cette fiche de poste sont représentatives de celles auxquelles un employé doit satisfaire pour remplir correctement les fonctions essentielles du poste. Des ajustements raisonnables peuvent être apportés pour permettre aux personnes en situation de handicap de remplir ces fonctions essentielles. Rôles administratifs : dans l’exercice de ses fonctions, l’employé est régulièrement appelé à se déplacer de façon autonome. Il est également amené à utiliser un ordinateur et à communiquer avec ses pairs et ses collègues. Contactez votre responsable ou votre service RH local pour connaître les conditions de travail et les exigences physiques spécifiques à chaque rôle.**Autorisation de travail et parrainage** Chez Medtronic, nous nous engageons à favoriser un environnement dans lequel les employés peuvent s'épanouir et avoir un impact significatif. Conformément à notre approche de planification de la main-d'œuvre à l'échelle de l'entreprise, le parrainage d'autorisation de travail aux États-Unis (H-1B, TN, J, etc.) est proposé exclusivement pour les postes de niveau Principal et supérieur, où l'expertise spécialisée s'aligne sur les besoins métier à long terme. Les postes en dessous du niveau Principal exigent que les candidats possèdent une autorisation de travail américaine sans restriction au moment de l'embauche et pour la durée de l'emploi. Rejoignez-nous et aidez-nous à accomplir notre mission, à savoir soulager la douleur, rétablir la santé et prolonger la vie, en valorisant votre expérience et votre perspective uniques.**Alerte de fraude au recrutement** Nous avons pris connaissance de l’existence d’arnaques de type phishing visant les personnes à la recherche d’un emploi. Veuillez garder les points suivants à l’esprit : Postulez uniquement via les canaux officiels de Medtronic. Toutes les communications légitimes de recrutement de Medtronic proviennent de plateformes Medtronic approuvées et d’adresses e-mail officielles se terminant par @medtronic.com. Medtronic ne demande jamais de paiement ni d’informations personnelles sensibles (telles que des coordonnées bancaires ou des informations de sécurité sociale) au cours des premières étapes du processus de recrutement. Toute demande de ce type n’est pas légitime. Si vous recevez un message suspect prétendant provenir de Medtronic, n’y répondez pas, ne cliquez sur aucun lien et n’ouvrez aucune pièce jointe. Si vous avez des questions ou des préoccupations concernant l’authenticité d’une communication prétendument faite par ou au nom de Medtronic, veuillez nous contacter immédiatement à l’adresse [e-mail].**Avantages sociaux et rémunération****Medtronic offre un salaire compétitif et un ensemble d’avantages sociaux flexibles** Le cœur de nos valeurs est animé par un engagement envers nos employés. Nous saluons leurs contributions et partageons avec eux le succès qu’ils ont contribué à créer. Nous offrons un large éventail d’avantages, de ressources et de régimes de rémunération concurrentiels conçus pour vous soutenir à chaque étape de votre carrière et de votre vie personnelle.Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).## ## The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program). The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums). Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico. Further details are available at the link below:Avantages sociaux et plans de rémunération de Medtronic