Executive Administrative Assistant - Healthcare Leadership

St. Tammany Parish Hospital; Covington (LA); On-site; USD 37,000 - 48,000; Full time

Job summary

St. Tammany Health System in Covington, LA is seeking an Administrative Assistant to provide comprehensive administrative support to the Assistant Vice President of Cardiovascular Services and department leaders.

The role involves front-desk interactions, calendar and travel coordination, document preparation, report and dashboard creation, and ensuring confidential handling of information in a fast-paced healthcare environment.

Qualifications

• High school graduate or equivalent with 3 years of clerical/administrative experience.
• Proficient in Microsoft Outlook, Teams, Word, and Excel.
• Experience taking formal minutes preferred.

Responsibilities

• Serve as primary point of contact for visitors, vendors, and callers.
• Greet visitors and direct to personnel or meeting locations.
• Manage incoming calls, route and take messages, respond to inquiries.
• Receive, sort, distribute, and track departmental mail and packages.
• Provide calendar management, meeting coordination, scheduling, and travel arrangements.
• Prioritize workloads to meet deadlines amid interruptions and competing priorities.
• Prepare, edit, and maintain documents, reports, and presentations using MS Office and EPIC.
• Develop and maintain dashboards, reports, PDFs, PowerPoint, Excel, and minutes for meetings.
• Serve as meeting coordinator and scribe for leadership meetings and audits; prepare agendas, minutes, and follow-up items.

Skills

Strong organizational skills

Time-management

Customer service-oriented

Communication skills

Attention to detail

Confidentiality

Independent work

Education

High school diploma or equivalent

Tools

EPIC

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

St. Tammany Health System in Covington, LA is seeking an Administrative Assistant to provide comprehensive administrative support to the Assistant Vice President of Cardiovascular Services and department leaders.

The role involves front-desk interactions, calendar and travel coordination, document preparation, report and dashboard creation, and ensuring confidential handling of information in a fast-paced healthcare environment.