Executive Administrative Assistant - Global Markets

National Black MBA Association; Northern, New York (KY, NY); On-site; USD 47,000 - 90,000; Full time

Job summary

Bank of America in the United States is seeking an experienced executive administrative professional to provide diverse, confidential support including extensive calendar management, travel planning, and expense processing for senior leaders.

The role emphasizes organizing in-person meetings, handling sensitive information with discretion, and preparing meeting materials while maintaining professional communication with internal teams and external partners.

Qualifications

• Administrative support experience
• Strong calendar management skills
• Ability to handle confidential information and travel coordination

Responsibilities

• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment
• Manages the calendar of multiple stakeholders proactively, effectively resolving conflicts that arise in a professional manner
• Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
• Liaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee member
• Engages in high-level client contact and supports conversations related to sensitive information, utilizing considerable diplomacy and judgment

Skills

Administrative Services

Attention to Detail

Customer and Client Focus

Planning

Prioritization

Adaptability

Collaboration

Event Planning

Problem Solving

Research

Facilities Management

Office Administration

Oral Communications

Recording/Organizing Information

Written Communications

Job description

Bank of America in the United States is seeking an experienced executive administrative professional to provide diverse, confidential support including extensive calendar management, travel planning, and expense processing for senior leaders.

The role emphasizes organizing in-person meetings, handling sensitive information with discretion, and preparing meeting materials while maintaining professional communication with internal teams and external partners.