Executive Administrative Assistant, Finance & City Services

City of Greenville; Greenville (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Greenville seeks an Administrative Assistant to provide high-level administrative and executive support to the Director of Financial Services and the department's management team.

This deadline-driven role handles confidential information, manages the Director's calendar, prepares schedules and presentation materials, and supports day-to-day financial operations in Tyler Munis, including requisitions, invoices, payroll data entry, and records management.

Qualifications

• Two years of progressively responsible secretarial experience.
• Associate's degree or equivalent required.
• Administrative support in local government or public sector preferred.

Responsibilities

• Manage the Director's calendar and coordinate meetings and events.
• Screen and route calls, email, and correspondence; draft replies.
• Prepare agendas, briefing packets, and presentation materials for key meetings.
• Coordinate travel arrangements and professional membership renewals.
• Enter requisitions, purchase orders, invoices, and payroll data in Munis.
• Maintain accurate department records and assist with publications and reports.

Skills

Time management

Written communication

Interpersonal skills

Customer service

Education

Associate's degree or equivalent

Tools

Excel

PowerPoint

Adobe InDesign

Tyler Munis ERP

Job description

The City of Greenville seeks an Administrative Assistant to provide high-level administrative and executive support to the Director of Financial Services and the department's management team.

This deadline-driven role handles confidential information, manages the Director's calendar, prepares schedules and presentation materials, and supports day-to-day financial operations in Tyler Munis, including requisitions, invoices, payroll data entry, and records management.