Executive Administrative Assistant/Event and Volunteer Manager

Reach for Resources; Hopkins (MN); Hybrid; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an Executive Administrative Assistant/Event and Volunteer Manager to support its mission of empowering individuals. This role is crucial for managing administrative tasks, coordinating events, and engaging volunteers. You will utilize your strong communication and organizational skills to foster relationships with stakeholders and ensure smooth operations. With a focus on community engagement and event management, this position offers a chance to make a meaningful impact while working in a supportive environment. If you are passionate about service and thrive in a dynamic setting, this opportunity is perfect for you.

Benefits

PTO

Holidays

Insurance

Retirement

Wellness Programs

Qualifications

• Experience in volunteer coordination, events, marketing, or community engagement preferred.
• Ability to pass a background check.

Responsibilities

• Perform general administrative duties and manage calendars.
• Coordinate organizational events and handle logistics.
• Establish relationships with community organizations and manage volunteer records.

Skills

Communication Skills

Organizational Skills

Time Management

Relationship Management

Volunteer Coordination

Education

High School diploma or GED

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Executive Administrative Assistant/Event and Volunteer Manager

Join to apply for the Executive Administrative Assistant/Event and Volunteer Manager role at Reach for Resources.

Description

The supervisor for this position will be unavailable from 5/2/2025 to 5/13/2025. Applicants will be contacted upon return.

Pay: $22/hr

Job Summary

Reach for Resources empowers people of all abilities to reach their full potential by providing individualized services that maximize independence, boost community engagement, and improve physical and emotional well-being. The Executive Administrative Assistant will support our mission through strong communication, organizational, and time management skills. This role is vital to our administrative team, supporting the Executive Director and leadership team.

Essential Job Duties

• Perform general administrative duties as assigned by the Executive Director.
• Manage calendars, schedule appointments, and coordinate meetings.
• Handle incoming calls, messages, and mail professionally and promptly.
• Assist with accounts receivable communications and collections.
• Organize and maintain office systems, including filing and general office maintenance.
• Provide relationship management support to cultivate key relationships with families, donors, and other stakeholders.
• Prepare and distribute thank-you letters, tax receipts, and manage donor information in the database.
• Manage a comprehensive grant calendar to ensure deadlines are met.
• Support organization-wide strategic goals.

Volunteer Engagement

• Establish and maintain relationships with community organizations, schools, volunteer groups, and businesses.
• Identify volunteer opportunities and collaborate across departments to meet organizational needs.
• Recruit and onboard volunteers, including interviewing and facilitating orientation.
• Maintain volunteer materials, policies, procedures, and handbooks.
• Foster an inclusive, respectful, and collaborative culture among volunteers and staff.
• Develop and implement volunteer retention strategies.
• Support community outreach and build partnerships.
• Manage volunteer records and communication.

Event Management

• Coordinate organizational events to meet goals such as revenue, donor activation, and engagement.
• Handle logistics including venues, vendors, staffing, and fundraising.
• Secure talent for events and assist with budgeting and funding.
• Collaborate with marketing on promotion and communication.
• Manage day-of logistics and evaluate event success for improvements.

Working Conditions

• Primarily based at our Minnetonka office with some remote work allowed.
• 40 hours/week, mostly Monday-Friday, with some weekend events.
• Routine use of office equipment; light physical activity required.

Additional Benefits

• PTO, holidays, insurance, retirement, and wellness programs.

Minimum Qualifications

• Passion for our mission and values.
• High School diploma or GED; Bachelor’s preferred.
• Experience in volunteer coordination, events, marketing, or community engagement preferred.
• Strong communication and relationship-building skills.
• Highly organized, detail-oriented, and friendly.
• Ability to pass a background check.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Willingness to support events during evenings and weekends.

Seniority Level

Entry level

Employment Type

Full-time

Job Function

• Administrative

Industries

• Civic and Social Organizations