Executive Administrative Assistant (Remote)

Ohio Shared Information Services, Inc.; Cincinnati (OH); Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work environment

Remote days per week

Direct exposure to executive team

Job summary

Ohio Shared Information Services, Inc. in Cincinnati is seeking an Executive Administrative Assistant to provide strategic and operational support to the CEO and Executive Leadership Team.

This role requires a polished, proactive professional with exceptional MS Office skills and experience handling confidential information. You will manage calendars, prepare executive briefings, and coordinate travel and meetings, including Board of Directors materials.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 5+ years of administrative or executive support experience.
• Advanced Microsoft Office skills: PowerPoint, Word, Outlook, Excel.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with professionalism and discretion.

Responsibilities

• Provide high-level administrative support to the Executive Team, including calendar management, meeting coordination, travel arrangements, and confidential correspondence.
• Develop executive-level PowerPoint presentations for leadership meetings, company-wide forums, strategic planning sessions, and Board of Directors meetings.
• Draft, edit, and maintain executive communications, strategic documents, agendas, reports, and meeting materials with attention to detail.
• Prepare meeting agendas, capture detailed meeting minutes, track action items, and coordinate follow-up activities.
• Support the OSIS Board of Directors through meeting coordination, document preparation, and administrative support.
• Coordinate executive travel, conferences, company events, and offsite meetings.
• Collaborate with departments across the organization to gather information and create accurate, polished materials for leadership.
• Serve as the primary contact for office vendors, building services, office supplies, and facility coordination.
• Support internal culture initiatives, employee events, and organizational programs.

Skills

Microsoft Office

Calendar management

Executive support

Communication

Time management

Discretion/Confidentiality

Education

High school diploma

Associate's degree

Bachelor's degree

Tools

PowerPoint

Word

Outlook

Excel

Job description

## Executive Administrative Assistant (Cincinnati, Ohio)Applylocations: Headquartersposted on: Posted 6 Days Agojob requisition id: R-100152**Job Description:**OSIS is seeking a highly organized, polished, and proactive **Executive Administrative Assistant** to provide strategic and operational support to our CEO and Executive Leadership Team.This role is ideal for an experienced administrative professional who thrives in a fast-paced environment, excels at managing confidential information, and has exceptional Microsoft Office skills, particularly in creating executive-level presentations and business communications.As a trusted partner to leadership, you will play a critical role in helping executives stay organized, prepared, and focused on advancing the organization's mission.**What You'll Do*** Provide high-level administrative support to the Executive Team, including calendar management, meeting coordination, travel arrangements, and confidential correspondence.* Develop professional, executive-level PowerPoint presentations for leadership meetings, company-wide forums, strategic planning sessions, and Board of Directors meetings.* Draft, edit, and maintain executive communications, strategic documents, agendas, reports, and meeting materials with exceptional attention to detail.* Prepare meeting agendas, capture detailed meeting minutes, track action items, and coordinate follow-up activities.* Support the OSIS Board of Directors through meeting coordination, document preparation, and administrative support.* Coordinate executive travel, conferences, company events, and offsite meetings.* Collaborate with departments across the organization to gather information and create accurate, polished materials for leadership.* Serve as the primary contact for office vendors, building services, office supplies, and facility coordination.* Support internal culture initiatives, employee events, and organizational programs.**What We're Looking For*** High school diploma required; Associate's or Bachelor's degree preferred.* 5+ years of administrative or executive support experience.* Advanced Microsoft Office skills, including: PowerPoint (creating executive and board-level presentations), Word (professional business documents and communications), Outlook (calendar and meeting management), Excel (data organization and reporting).* Strong written and verbal communication skills.* Exceptional organizational, time management, and multitasking abilities.* Ability to handle sensitive and confidential information with professionalism and discretion.* Experience supporting senior leaders, executives, or boards of directors preferred.* Strong attention to detail and ability to work independently while managing multiple priorities.**Why Join OSIS?*** Hybrid work environment with flexibility to work remotely a couple of days per week.* Opportunity to work directly with executive leadership and contribute to strategic initiatives.* Collaborative and mission-driven culture.* Meaningful work supporting community health centers nationwide.*If you are a detail-oriented professional with exceptional Microsoft Office skills and a passion for supporting executive leadership, we encourage you to apply.***Compensation Range**$60,000 - $90,000