Executive Administrative Assistant (Remote)

OSIS; United States; Hybrid; USD 60,000 - 90,000; Full time

Job summary

OSIS is seeking a highly organized Executive Administrative Assistant to provide strategic and operational support to the CEO and the Executive Leadership Team. This role is fully remote but requires onsite attendance in Cincinnati, OH, for 1–2 days each month, with candidates within a 4–5 hour driving radius.

You will manage calendars, coordinate meetings, prepare executive communications, and support board activities while collaborating across departments to deliver polished materials for

Qualifications

• 5+ years of administrative or executive support experience.
• Advanced Microsoft Office skills, including PowerPoint, Word, Outlook, Excel.
• Strong written and verbal communication.
• Exceptional organizational and time-management abilities.
• Ability to handle sensitive information with professionalism and discretion.
• Experience supporting senior leaders or boards of directors.

Responsibilities

• Provide high-level administrative support to the Executive Team, including calendar management, meeting coordination, travel arrangements, and confidential correspondence.
• Develop executive-level PowerPoint presentations for leadership meetings, company-wide forums, strategic planning sessions, and Board of Directors meetings.
• Draft, edit, and maintain executive communications, strategic documents, agendas, reports, and meeting materials with exceptional attention to detail.
• Prepare meeting agendas, capture detailed meeting minutes, track action items, and coordinate follow-up activities.
• Support the OSIS Board of Directors through meeting coordination, document preparation, and administrative support.
• Coordinate executive travel, conferences, company events, and off-site meetings.
• Collaborate with departments across the organization to gather information and create accurate, polished materials for leadership.
• Serve as the primary contact for office vendors, building services, office supplies, and facility coordination.
• Support internal culture initiatives, employee events, and organizational programs.

Skills

Calendar management

Travel arrangements

PowerPoint presentations

Executive support

Written communication

Discretion & confidentiality

Time management

Education

High school diploma

Associate/Bachelor's degree preferred

Tools

Microsoft Office Suite

PowerPoint

Word

Outlook

Excel

Job description

Job Description

OSIS is seeking a highly organized, polished, and proactive Executive Administrative Assistant to provide strategic and operational support to our CEO and Executive Leadership Team.

Location and Remote Work This role is fully remote but requires onsite attendance in Cincinnati, OH, for 1–2 days each month. Candidates must be located within a 4–5 hour driving radius of Cincinnati.

What You'll Do

• Provide high-level administrative support to the Executive Team, including calendar management, meeting coordination, travel arrangements, and confidential correspondence.
• Develop professional, executive-level PowerPoint presentations for leadership meetings, company‑wide forums, strategic planning sessions, and Board of Directors meetings.
• Draft, edit, and maintain executive communications, strategic documents, agendas, reports, and meeting materials with exceptional attention to detail.
• Prepare meeting agendas, capture detailed meeting minutes, track action items, and coordinate follow‑up activities.
• Support the OSIS Board of Directors through meeting coordination, document preparation, and administrative support.
• Coordinate executive travel, conferences, company events, and off‑site meetings.
• Collaborate with departments across the organization to gather information and create accurate, polished materials for leadership.
• Serve as the primary contact for office vendors, building services, office supplies, and facility coordination.
• Support internal culture initiatives, employee events, and organizational programs.

What We're Looking For

• High school diploma required; Associate's or Bachelor's degree preferred.
• 5+ years of administrative or executive support experience.
• Advanced Microsoft Office skills, including PowerPoint, Word, Outlook, Excel.
• Strong written and verbal communication skills.
• Exceptional organizational, time‑management, and multitasking abilities.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Experience supporting senior leaders, executives, or boards of directors preferred.
• Strong attention to detail and ability to work independently while managing multiple priorities.

Why Join OSIS?

• 100% remote work environment; must travel to the Cincinnati office once a month, within 4‑hour driving distance.
• Opportunity to work directly with executive leadership and contribute to strategic initiatives.
• Collaborative and mission‑driven culture.
• Meaningful work supporting community health centers nationwide.

Compensation Range: $60,000 - $90,000

If you are a detail‑oriented professional with exceptional Microsoft Office skills and a passion for supporting executive leadership, we encourage you to apply.