Executive Administrative Assistant (Remote)

OSIS; Headquarters (KY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

100% remote work environment

Monthly travel to Cincinnati office (4

Collaborative culture

Job summary

OSIS is seeking an Executive Administrative Assistant to support the CEO and Executive Leadership Team. This fully remote role requires onsite visits in Cincinnati, OH, 1–2 days per month, with candidates within a 4–5 hour driving radius.

You will manage calendars, draft executive materials, and coordinate travel and events. You will build executive presentations, draft communications with attention to detail, take minutes, and collaborate across departments to deliver polished leadership

Qualifications

• 5+ years of administrative or executive support experience.
• Advanced Microsoft Office skills including PowerPoint, Word, Outlook and Excel.
• Strong written and verbal communication with exceptional organizational abilities.
• Ability to handle sensitive information with discretion.

Responsibilities

• Provide high-level administrative support to the Executive Team with calendar management and travel arrangements.
• Develop executive PowerPoint presentations for leadership meetings and Board meetings.
• Draft, edit and maintain strategic documents and meeting materials.
• Prepare agendas, capture minutes, track actions and coordinate follow-ups.
• Coordinate travel, conferences, and company events for the Executive Team.
• Collaborate with departments to create polished leadership materials.
• Serve as primary contact for office vendors and facilities coordination.
• Support internal culture initiatives and employee events.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Education

High school diploma

Associate's or Bachelor's preferred

Tools

PowerPoint

Word

Outlook

Excel

Job description

Job Description

OSIS is seeking a highly organized, polished, and proactive Executive Administrative Assistant to provide strategic and operational support to our CEO and Executive Leadership Team.

Location and Remote Work This role is fully remote but requires onsite attendance in Cincinnati, OH, for 1–2 days each month. Candidates must be located within a 4–5 hour driving radius of Cincinnati.

What You'll Do

• Provide high-level administrative support to the Executive Team, including calendar management, meeting coordination, travel arrangements, and confidential correspondence.
• Develop professional, executive-level PowerPoint presentations for leadership meetings, company‑wide forums, strategic planning sessions, and Board of Directors meetings.
• Draft, edit, and maintain executive communications, strategic documents, agendas, reports, and meeting materials with exceptional attention to detail.
• Prepare meeting agendas, capture detailed meeting minutes, track action items, and coordinate follow‑up activities.
• Support the OSIS Board of Directors through meeting coordination, document preparation, and administrative support.
• Coordinate executive travel, conferences, company events, and off‑site meetings.
• Collaborate with departments across the organization to gather information and create accurate, polished materials for leadership.
• Serve as the primary contact for office vendors, building services, office supplies, and facility coordination.
• Support internal culture initiatives, employee events, and organizational programs.

What We're Looking For

• High school diploma required; Associate's or Bachelor's degree preferred.
• 5+ years of administrative or executive support experience.
• Advanced Microsoft Office skills, including PowerPoint, Word, Outlook, Excel.
• Strong written and verbal communication skills.
• Exceptional organizational, time‑management, and multitasking abilities.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Experience supporting senior leaders, executives, or boards of directors preferred.
• Strong attention to detail and ability to work independently while managing multiple priorities.

Why Join OSIS?

• 100% remote work environment; must travel to the Cincinnati office once a month, within 4‑hour driving distance.
• Opportunity to work directly with executive leadership and contribute to strategic initiatives.
• Collaborative and mission‑driven culture.
• Meaningful work supporting community health centers nationwide.

Compensation Range: $60,000 - $90,000

If you are a detail‑oriented professional with exceptional Microsoft Office skills and a passion for supporting executive leadership, we encourage you to apply.