Executive Administrative Assistant & Board Liaison

Kansas City Board of Public Utilities (BPU); Kansas City (KS); On-site; USD 40,000 - 52,000; Full time

Job summary

The Kansas City Board of Public Utilities (BPU) is seeking an experienced Administrative Assistant to support the General Manager's office and Board operations in Wyandotte County. The role focuses on confidential, high-level administrative tasks and effective communication with Board members and staff.

Candidates should have a high school diploma, at least five years in administrative support, strong word processing, spreadsheets and presentation skills, and excellent interpersonal abilities.

Qualifications

• High school diploma or equivalent required.
• Five (5) years of work experience in administrative support.
• Proficient in written and verbal communications.
• Proficient with word processing, spreadsheet, presentation software and related PC applications.
• Excellent interpersonal skills and professional image.
• Organized with ability to prioritize tasks and projects.
• Must work well with others while supporting GM and staff.
• Experience with financial, technical, and business communications is desirable.

Responsibilities

• Contribute to a professional image of the General Manager's office by providing confidential, high level administrative and secretarial support.
• Interact with Board members and the General Manager and staff to provide support and communication.
• Prioritize workflow, manage calendars, schedule meetings, assist with travel arrangements, and support workshops and meetings.
• Assist in preparation, revision, distribution, and storage of confidential documents including court summonses, complaints, motions and memoranda.
• Prepare agendas and presentation material, compile reports, initiate invoice payments, and reconcile procurement cards.
• Assist with organization of monthly board meetings and attend board meetings usually on the first and third Wednesday.
• Perform other similar duties as assigned and serve as liaison to the Board of Directors in the GM's absence.
• Support diversified administrative functions of a highly responsible nature.

Skills

Interpersonal skills

Organizational skills

Prioritize tasks

Professional image

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheet

Presentation software

Personal computer applications

Job description

The Kansas City Board of Public Utilities (BPU) is seeking an experienced Administrative Assistant to support the General Manager's office and Board operations in Wyandotte County. The role focuses on confidential, high-level administrative tasks and effective communication with Board members and staff.

Candidates should have a high school diploma, at least five years in administrative support, strong word processing, spreadsheets and presentation skills, and excellent interpersonal abilities.