Public Works Administrative & Payroll Coordinator

Unified Government of Wyandotte County; United States; On-site; USD 30,114 - 39,371; Full time

Job summary

The Unified Government of Wyandotte County/Kansas City, KS is hiring a Public Works Professional Assistant to provide administrative, financial, payroll, customer service, and operational support to the Public Works Department. The role acts as a contact for employees, applicants, contractors, and stakeholders, ensuring efficient departmental processes and coordinating financial transactions.

Responsibilities include payroll processing for non-union staff, onboarding support, budget tracking,

Qualifications

• Associat e degree in field related to area of responsibility and three years of progressively responsible administrative support experience.
• Knowledge of UG mapping system, Workday, and Microsoft Office (Word, Excel, PowerPoint).
• Basic accounting principles.
• Excellent oral and written communication skills.
• Bilingual a plus.

Responsibilities

• Coordinate and schedule interviews with applicants and interview panels.
• Serve as one of the Human Resources liaisons.
• Process employee certifications, training records, and compensation changes.
• Enter employee information in Workday and other applicable systems.
• Assist with onboarding activities and employment-related documentation.
• Prepare and process requisitions, purchase orders, change orders, and invoices.
• Monitor expenditures and ensure expenses are charged to appropriate budget categories.
• Assist with budget tracking, reporting, and analysis.
• Coordinate with the team regarding budgetary concerns and financial transactions.
• Identify and communicate potential budget revisions or funding issues.
• Review, edit, and process payroll for all non-union Public Works employees.
• Respond to inquiries from residents, contractors, developers, and staff.
• Assist customers with permit applications, payments, and permitting requirements.
• Coordinate and schedule right-of-way inspections.
• Work closely with the Right-of-Way Manager regarding permit approvals, denials, and inspection scheduling.
• Provide information and guidance regarding Public Works services and programs.
• Order supplies and monitor inventory levels.
• Track professional memberships, subscriptions, and renewals.
• Assist with departmental events, meetings, training sessions, and conference room scheduling.
• Support Public Works initiatives, including employee engagement activities, leadership events, and departmental programs.
• Provide administrative support for departmental committees, meetings, and presentations.
• Other duties as assigned.

Skills

UG mapping system

Workday

Microsoft Office

Education

Associate degree

Tools

Workday

Microsoft Office

Job description

The Unified Government of Wyandotte County/Kansas City, KS is hiring a Public Works Professional Assistant to provide administrative, financial, payroll, customer service, and operational support to the Public Works Department. The role acts as a contact for employees, applicants, contractors, and stakeholders, ensuring efficient departmental processes and coordinating financial transactions.

Responsibilities include payroll processing for non-union staff, onboarding support, budget tracking,