Administrative Assistant - General Manager

Kansas City Board of Public Utilities (BPU); Kansas City (KS); On-site; USD 40,000 - 52,000; Full time

Job summary

The Kansas City Board of Public Utilities (BPU) is seeking an experienced Administrative Assistant to support the General Manager's office and Board operations in Wyandotte County. The role focuses on confidential, high-level administrative tasks and effective communication with Board members and staff.

Candidates should have a high school diploma, at least five years in administrative support, strong word processing, spreadsheets and presentation skills, and excellent interpersonal abilities.

Qualifications

• High school diploma or equivalent required.
• Five (5) years of work experience in administrative support.
• Proficient in written and verbal communications.
• Proficient with word processing, spreadsheet, presentation software and related PC applications.
• Excellent interpersonal skills and professional image.
• Organized with ability to prioritize tasks and projects.
• Must work well with others while supporting GM and staff.
• Experience with financial, technical, and business communications is desirable.

Responsibilities

• Contribute to a professional image of the General Manager's office by providing confidential, high level administrative and secretarial support.
• Interact with Board members and the General Manager and staff to provide support and communication.
• Prioritize workflow, manage calendars, schedule meetings, assist with travel arrangements, and support workshops and meetings.
• Assist in preparation, revision, distribution, and storage of confidential documents including court summonses, complaints, motions and memoranda.
• Prepare agendas and presentation material, compile reports, initiate invoice payments, and reconcile procurement cards.
• Assist with organization of monthly board meetings and attend board meetings usually on the first and third Wednesday.
• Perform other similar duties as assigned and serve as liaison to the Board of Directors in the GM's absence.
• Support diversified administrative functions of a highly responsible nature.

Skills

Interpersonal skills

Organizational skills

Prioritize tasks

Professional image

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheet

Presentation software

Personal computer applications

Job description

The Kansas City Board of Public Utilities (BPU) no longer requires employees to live within Wyandotte County, expanding opportunities for talented professionals to join our team while continuing our long-standing commitment to serving the communities that depend on us every day.

For over 100 years, BPU has provided safe, dependable water and electric services across Wyandotte County. As a non-profit public utility, we are deeply committed to the customers and communities we serve. At BPU, it’s more than providing utility services; it’s about powering quality of life, supporting economic growth, and strengthening our community for the future.

That commitment has helped BPU earn recognition as one of the top public utilities in the country. We are proud to offer meaningful careers, competitive pay, and one of the strongest benefits packages in the Kansas City region.

Join the Power of Our Community.

Duties and Responsibilities

• Contribute to a professional image of the General Manager's office by providing confidential, high level administrative and secretarial support. *
• Professionally and effectively interacts with Board members and the General Manager and members of his staff to provide support and communication. *
• Prioritize workflow, manage and maintain calendars, schedule meetings and appointments, assist with both pre and post travel arrangements, provide services for any workshops and meetings upon request. *
• Assist in the preparation, revision and distribution, and storage of legal and confidential documents, which include but are not limited to court summonses, complaints, motions and memoranda’s pertaining to various specific policies, operational practices and/or transactions. *
• Prepare agendas and presentation material, compile reports, initiate invoice payments, reconcile procurement cards for company expenses incurred by staff. *
• Assist with organization of the monthly board meetings. Attend board meeting that usually occur on the first and third Wednesday of each month. *
• Other similar work duties as assigned. *
• In the absence of the Executive Assistant, provide secretarial and diversified administrative functions of a highly responsible and confidential nature and serve as liaison to the Board of Directors. *

Qualifications

MINIMUM EDUCATIONAL/EXPERIENCE REQUIREMENTS:

• High school diploma or equivalent required
• Five (5) years of work experience in the area of administrative support
• Proficient with communications in both written and verbal form
• Proficient in the use of word processing, spreadsheet, presentation software and all other related personal computer applications
• Excellent interpersonal skills and exhibit strong, positive and professional image
• Organized and possess the ability to prioritize tasks and projects upon request.
• Must work well with others while supporting the goals, objectives and directions of the General Manager and members of his staff.
• Experience with financial, technical and business communications is desirable.

Physical Requirements

Applicant must be able to perform the essential functions of the job with or without reasonable accommodations.

Physical Demands

While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to walk. The employee must frequently lift and/or move up to ten (10) pounds and occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision and distance vision. The noise level in this work environment is usually moderate.

Other Information

Open Date: 07/30/2026

Applications will be reviewed beginning 08/14/2026

NUMBER OF OPPORTUNITIES: One (1)

The Board of Public Utilities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.