Executive Administrative Assistant (Active Top Secret Clearance)

Hive Group; Washington (District of Columbia); On-site; USD 110,000 - 125,000; Full time

Job summary

A leading company in the federal defense sector is seeking an Executive Administrative Assistant to support high-ranking officials. The ideal candidate will have extensive experience in executive support, exceptional organizational skills, and the ability to handle sensitive information. Responsibilities include managing schedules, coordinating meetings, and maintaining office operations. The role requires discretion and professionalism in a fast-paced environment.

Benefits

Health Insurance

Life and Disability Insurance

Retirement Contributions

Paid Leave

Professional Development Opportunities

Qualifications

• At least 10 years of executive-level administrative support experience.
• Active Top Secret clearance with SCI eligibility required.
• Proven track record supporting executive principals.

Responsibilities

• Provide full-spectrum executive-level administrative support to Senior Executives.
• Manage daily calendars and coordinate complex scheduling.
• Prepare and process travel authorizations and vouchers.

Skills

Organizational Skills

Communication Skills

Critical Thinking

Problem Solving

Education

Bachelor's degree

Tools

Microsoft Office Suite

Defense Travel System (DTS)

Correspondence and Task Management System (CATMS)

Job description

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This position is part of a bid process associated with a Statement of Work. Candidates are encouraged to submit their information and resumes highlighting their relevant experience.

Hive Group is seeking a highly skilled Executive Administrative Assistant to provide senior-level executive support to high-ranking officials within a complex and fast-paced federal defense environment. The ideal candidate will have demonstrated expertise supporting senior executives in government, military (DoD Flag/General Officers), or private sector organizations, and must be comfortable working in environments with competing priorities, sensitive information, and dynamic schedules.

This role requires discretion, professionalism, and exceptional organizational and communication skills. The selected candidate will be responsible for managing critical administrative workflows, coordinating executive-level meetings and briefings, processing high-volume travel arrangements, and maintaining efficient office operations for top-tier leadership.

Key Responsibilities

• Provide full-spectrum executive-level administrative support to Senior Executives, including high-ranking officials in federal agencies or military components.
• Manage daily calendars, coordinate complex scheduling, and deconflict high-level meetings across multiple stakeholders.
• Prepare and process domestic and international travel authorizations and vouchers using Defense Travel System (DTS).
• Maintain records and administrative trackers using Correspondence and Task Management System (CATMS) and ensure timely completion of taskers, correspondence, and deliverables.
• Draft, edit, and format official correspondence, presentations, and reports using Microsoft Office Suite (Word, Excel, PowerPoint).
• Facilitate meeting logistics, develop agendas, record meeting minutes, and track follow-up actions.
• Handle sensitive and classified information with discretion and in accordance with security protocols.
• Act as liaison between senior leadership and internal/external stakeholders.
• Maintain awareness of ongoing organizational priorities to proactively support leadership needs.
  
  

Minimum Requirements:

• Active Top Secret clearance with SCI eligibility is required.
• Bachelor's degree from an accredited college or university; In lieu of a degree, twelve (12) years of relevant executive administrative experience may be substituted.
• At least 10 years of executive-level administrative support experience to Senior Executives in the Federal Government, Military (DoD Flag / General Officers), or Private Sector.
• Minimum 2 years of experience in high-level environments comparable to the Office of the Secretary of Defense (OSD) or a military service component.
• Proven track record supporting executive principals with high-quality, timely, and proactive administrative support.
• Highly proficient with DTS and CATMS.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Demonstrated ability to manage priorities in a fast-paced, high-stakes environment with exceptional critical thinking and problem-solving abilities.
• Familiarity with defense organizational structures and protocols.
• Experience handling classified materials and operating in secure environments.
• Strong interpersonal skills and ability to engage with senior military and civilian personnel.
  
  

Compensation and Benefits

The estimated compensation range for this position is between $110,000 and $125,000 annually, based on benchmarks in the Washington, D.C. metropolitan area. This range reflects a good faith estimate for all experience levels. At Hive Group, salary decisions are influenced by several factors, including but not limited to the role, location, and the combination of education, training, skills, certifications, competencies, and relevant work experience.

Hive Group offers a competitive and comprehensive benefits package, including health insurance (medical, dental, vision), life and disability insurance, retirement contributions, paid leave, federal holidays, professional development opportunities, and lifestyle benefits.

A Commitment to Equal Opportunity

Hive Group is an Equal Employment Opportunity and Affirmative Action employer dedicated to fair and unbiased employment decisions. We do not discriminate based on race, color, sex (including gender and transgender status), age, religion, national origin, disability, marital status, veteran status, domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other status protected by applicable federal, state, and local laws.

Our hiring and promotion decisions are based exclusively on an individual’s qualifications and suitability for the role.

Protecting Your Information

Stay vigilant against fraudulent job offers and individuals impersonating Hive Group Talent Acquisition Specialists. Hive Group will never request payment details or money during the application process. Official communications will only come from email addresses ending in @hive-llc.com or @applytojob.com — not from free email services like Gmail or messaging platforms such as WhatsApp.

If you receive suspicious messages requesting payment or personal information, please report them immediately to [email protected].

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

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