Executive Assistant

IAP Worldwide Services, Inc; Bethesda (MD); On-site; USD 100,000 - 125,000; Full time

Job summary

A forward-thinking company is seeking an Executive Assistant to provide exceptional support to customers from the Customer Service Center. In this engaging role, you will manage inquiries, coordinate meetings, and ensure seamless communication across various platforms. The ideal candidate will possess strong communication and interpersonal skills, along with a customer-focused mindset. This position offers a chance to work in a dynamic environment where you can make a significant impact while supporting a dedicated team. If you thrive in a fast-paced setting and are eager to contribute to customer satisfaction, this opportunity is perfect for you.

Qualifications

• High school diploma or GED is required.
• Excellent communication and basic computer skills are essential.

Responsibilities

• Respond to inquiries via phone, walk-in, and electronically.
• Create meeting reservations and manage room configurations.
• Capture productivity metrics and perform administrative duties.

Skills

Excellent communication skills

Basic computer skills

Interpersonal skills

Customer focus orientation

Education

High school diploma or GED

Tools

MS Word

MS Excel

Lotus Notes

Job description

Job Summary:

The Executive Assistant provides support and communications to customers from the Customer Service Center. Employees are scheduled to work during the Customer Service Center's operating hours, from 8:00 a.m. to 4:00 p.m., Monday through Friday. The position also supports two off-site customer support offices. CSS work is to provide a single point-of-contact to the broad array of services offered to our customers.

Essential Job Functions:

1. Responds to all telephone, walk-in, and electronic inquiries for assistance.
2. Enters requests service into the Service Order Request Database (SORD) and notifies the appropriate first responder for action.
3. Utilizes an automatic call distribution system to receive calls and minimize the time customers wait to connect to a representative.
4. Creates meeting reservations in the Conference Room Scheduler; scans the system to ensure no double bookings are created or addressed immediately.
5. Receives and creates compound parking permits based upon justifiable need and space availability.
6. Coordinates with Conference Room Support personnel to ensure requests for room configurations are communicated and carried out as appropriate.
7. Serves as the face of our client to greet customers and answer inquiries professionally and eloquently.
8. Captures productivity metrics and submits weekly as requested.
9. Performs other ad hoc administrative duties as assigned.

Minimum Requirements:

1. High school diploma or GED
2. Excellent communication skills
3. Basic computer skills (MS Word, MS Excel, and Lotus Notes)

Preferred Qualifications:

1. One (1) year of recent experience working at a customer service center is desirable.
2. Knowledge of IC regulations, policies, practices, and procedures.
3. Strong interpersonal skills to maintain effective working relationships with team and customers.
4. Good oral and written communication skills sufficient to respond to customers’ routine questions clearly and concisely.
5. Ability to manage their own activities and workflow under tight deadlines.
6. Ability to apply a strong customer focus orientation to understand customer requirements and suggest and implement solutions.
7. Ability to ensure that management, co-workers, customers, and stakeholders are kept informed.
8. Ability to adapt to changing work requirements and priorities that may require overtime or extended hours.

Security Clearance:

Active Top Secret SCI Clearance with Polygraph – TS/SCI with Full Scope Poly.

Company Overview:

Intrepid Global Solutions, LLC. (IGS), is a leading international services company that provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. As a world-class leader in providing seasoned program management, IGS leverages and integrates its capabilities – IT & Communications, Aviation & Engineering Solutions, Power Solutions, Infrastructure & Logistics - to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges.

Equal Opportunity Employer:

Intrepid Global Solutions, LLC. (“IGS” and/or “Company”) and its affiliates, including but not limited to IAP World Services, Inc., and subsidiaries is an EOE, including disability/vets. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.