Senior Executive Administrative Assistant, Acquisition Support

Dexis Consulting Group; Washington (District of Columbia); On-site; USD 95,000 - 130,000; Full time

Job summary

An established industry player is seeking a Senior Executive Administrative Assistant to support high-level officials in the Department of Defense. In this pivotal role, you will manage schedules, coordinate travel, and handle official correspondence, ensuring smooth operations within a dynamic environment. The ideal candidate will possess a strong background in executive support, excellent communication skills, and a proactive approach to problem-solving. This position offers a unique opportunity to contribute to critical national initiatives while working alongside experienced professionals in a collaborative atmosphere. If you thrive in fast-paced settings and are ready to make an impact, this role is for you.

Benefits

Healthcare Insurance

Mentorship Programs

Flexible Work Environment

Qualifications

• 10+ years of experience in executive administrative support.
• Active Top Secret facility clearance with SCI eligibility.
• Ability to work independently and prioritize tasks.

Responsibilities

• Provide administrative support for OUSD(A&S).
• Maintain multiple calendars and monitor due dates.
• Assist in completing official correspondence and documents.

Skills

Executive Administrative Support

Schedule/Calendar Management

Travel Coordination (DTS)

Document Review/Preparation

Communication Skills

Organizational Skills

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

SharePoint

Job description

Senior Executive Administrative Assistant, Acquisition Support

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Senior Executive Administrative Assistant, Acquisition Support

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Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.

At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

About The Position

Dexis Professional Services (Dexis) is seeking a Senior Executive Administrative Assistant to provide administrative services, including managing official correspondence, maintaining schedules and calendars, and supporting senior OUSD(A&S) principals.

The Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD(A&S)) leads the U.S. Department of Defense’s (DoD) efforts in research and development, advanced technology, developmental test and evaluation, production, logistics, installation management, military construction, defense procurement, acquisition policy, environmental and nuclear security, chemical and biological matters, operational energy plans and programs, corrosion policy and oversight, human capital initiatives, and small/disadvantaged business management. To support this mission, OUSD(A&S) requires administrative, analytical, and strategic communication support services.

This position is contingent upon contract award and will be based in the Washington, DC metro area.

Responsibilities

• Provide administrative support for OUSD(A&S).
• Maintain assigned Outlook and portal calendars for multiple departments and divisions.
• Monitor due dates, coordinate, and assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda.
• Support assigned fitness reports, performance evaluations, awards, training, personnel, security, and facilities management.
• Answer telephone calls and direct inquiries to the appropriate individuals within the office.
• Assist in completing, tracking, and following up on OUSD Action Packages and Division documents in routing.
• Maintain portal sites, documents, links, libraries, announcements, lists, and contacts on a weekly basis.
• Additional responsibilities may include agenda management, meeting coordination, information and content management, tasker oversight, document control, facilities and personnel management, security operations, travel coordination, customer relations, and general office administration duties.
  
  

Qualifications

• Active Top Secret facility clearance with SCI eligibility.
• Bachelor's degree from an accredited college or university.
• At least 10 years of executive administrative assistant experience, including three (3) years supporting DASD, ASD, or USD-level leadership (Tier 1, 2, or 3 SES) within DoD or equivalent leadership levels within other federal agencies.
• Proficiency in schedule/calendar management, travel coordination (DTS), and document review/preparation, including read-ahead book development.
• Excellent written, oral, and interpersonal communication skills.
• Strong organizational skills with the ability to establish and maintain professional relationships with internal and external staff.
• Ability to work independently, take initiative, and prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• Positive attitude with the ability to adapt in a dynamic work environment.
• High energy, enthusiasm, tact, and ability to interact effectively with senior executives and Pentagon staff.
• Capability to foster a cooperative work environment.
• Detail-oriented, self-directed, and adaptable to shifting priorities.
  
  

Preferred Qualifications

• Bachelor’s degree from an accredited college/university.
  
  

Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research, our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs.

Dexis Pay Range For This Role

$95,000—$130,000 USD

Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you?

If you are passionate about this opportunity, apply now!

Only those applicants who meet the above criteria will be contacted for interview.

Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.

If you are hired for a position that is paid from the Dexis home office, you will be required to submit proof that you have received the COVID-19 vaccine unless you qualify for a legally recognized medical or religious exception to the vaccine requirement. This does not apply to AL, AZ, FL, KS, MT, NH, ND, or TX residents.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Business Development and Sales

• Industries

  Professional Services

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