Executive Administrative Assistant

AEP Service Corporation; Tulsa (OK); On-site; USD 63,000 - 79,000; Full time

Job summary

The Executive Administrative Assistant at AEP Service Corporation provides a broad range of administrative support to the assigned executive, ensuring confidentiality and efficient daily operations. This role requires independent work, sound judgment, and a responsive approach to priorities, calendars, travel, and communications.

Reporting to the President of PSO, you will manage calendars, prepare materials for meetings, handle communications, and help streamline processes within the executive

Qualifications

• Minimum 5 years of diversified administrative experience.
• Strong computer/PC skills and knowledge of general office procedures.

Responsibilities

• Maintain knowledge of company policies and procedures and exercise independent judgment.
• Anticipate executive needs, prioritize commitments, and track requests for timely completion.
• Manage executive calendar, prioritize meetings, and resolve scheduling conflicts.
• Coordinate preparation for executive meetings including agendas and materials.
• Draft and distribute executive communications and reports with accuracy and professionalism.
• Handle confidential information with discretion and ensure timely attention to time-sensitive matters.
• Plan and coordinate business travel and related logistics.
• Develop processes to improve efficiency in the executive office.

Skills

Calendar management

Executive support

Travel planning

Communications drafting

Confidential information handling

Education

High school diploma or equivalent

Some college or office administrator training

Tools

MS Office

Job description

Job Posting End Date 11-04-2026 Please note the job posting will close on the day before the posting end date.

Job Summary

The Executive Administrative Assistant is responsible for performance of varied administrative duties and designated administrative functions for assigned Executive. They will maintain a close and highly responsive relationship with the day-to-day work activities within assigned function.

The Executive Administrative Assistant will work independently under general supervision and guidance in carrying out assigned responsibilities. They will ensure that strict confidentiality is consistently maintained in order that all records, documents and related information pertaining to high level executive plans and decisions affecting Company operations are not compromised. They will relieve executive of designated administrative details, exercise judgment and make decisions within the scope of authority.

The Executive Administrative Assistant will report directly to the President of PSO.

Job Description

What You'll Do:

Essential Job Functions & Tasks

• Maintain current knowledge of Company policies, practices, organizational priorities, and procedures relevant to the executive office. Exercise sound judgment and independent decision-making within established authority, appropriately resolving administrative matters and escalating issues requiring attention.
• Anticipate the executive's needs and proactively identify priorities, commitments, deadlines, and matters requiring attention. Initiate follow-up, track outstanding requests and commitments, and work with appropriate individuals to ensure timely completion.
• Proactively manage the executive's calendar and time to support business priorities. Evaluate and prioritize meeting requests, resolve scheduling conflicts, maintain appropriate preparation and travel time, and make informed decisions regarding availability and commitments.
• Coordinate preparation for executive meetings, including agendas, briefing materials, presentations, background information, logistics, and other supporting materials.
• Draft, edit, proofread, coordinate, and distribute executive correspondence, reports, presentations, briefing materials, and other communications from general direction. Ensure materials are accurate, complete, consistent, professional, and appropriate for the intended audience.
• Manage and appropriately prioritize incoming communications, requests, visitors, telephone calls, correspondence, and other matters. Independently respond to routine matters, provide information when appropriate, and redirect inquiries to the appropriate individuals while ensuring important or time-sensitive issues receive proper attention.
• Handle highly confidential, sensitive, and time-critical information with discretion and judgment. Safeguard information relating to employees, leadership matters, business strategy, Company operations, executive decisions, and other confidential matters.
• Plan and coordinate business travel, accommodations, transportation, meeting logistics, itineraries, and related arrangements. Anticipate potential issues and make appropriate adjustments.
• Develop and maintain effective processes and systems that improve the efficiency and effectiveness of the executive office. Continually identify opportunities to streamline administrative activities, improve information flow, and strengthen follow-through.

What We're Looking For:

Education requirements are listed below:

• High school graduate or equivalent education and /or experience.
• Some college and/or office administrator training desirable.

Work Experience requirement listed below:

• 5 yrs or more of diversified thorough exp gained from work in various areas within the organization or similar administrative experience
• Must be computer/PC competent and have exp in utilizing general administrative office procedures and practices.

What you'll get:

In addition to a competitive compensation, AEP offers a unique comprehensive benefits package that aims to support and enhance the overall well-being of our employees.

Where Putting the Customer First Powers Everything We Do!

At AEP, we're more than just an energy company - we're a team of dedicated professionals committed to delivering safe, reliable, and innovative energy solutions. Guided by our mission to put the customer first, we strive to exceed expectations by listening, responding, and continuously improving the way we serve our communities. If you're passionate about making a meaningful impact and being part of a forward-thinking organization, this is the company for you!

Compensation Data

Compensation Grade:

SP20-005

Compensation Range:

$63,496.00 - $79,369.00

The Physical Demand Level for this job is: S - Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently. (Frequently: activity or condition exists from 1/3 to 2/3 of the ti