Executive Administrative Assistant

Public Service Co. of OK; Tulsa (OK); On-site; USD 63,000 - 79,000; Full time

Job summary

Public Service Co. of OK is seeking an Executive Administrative Assistant to perform varied administrative duties for an assigned executive and maintain confidentiality in handling records related to high-level executive plans and decisions.

The role reports directly to the President of PSO. The position involves managing the executive's calendar, coordinating travel and meetings, drafting correspondence, and prioritizing routine communications while escalating time-sensitive matters as needed.

Qualifications

• High school graduate or equivalent education and /or experience.
• Some college and/or office administrator training desirable.
• 5 yrs or more of diversified thorough exp gained from work in various areas within the organization or similar administrative experience.

Responsibilities

• Maintain current knowledge of Company policies, practices, organizational priorities, and procedures relevant to the executive office.
• Exercise sound judgment and independent decision-making within established authority, appropriately resolving administrative matters and escalating issues requiring attention.
• Anticipate the executive’s needs and proactively identify priorities, commitments, deadlines, and matters requiring attention.
• Initiate follow-up, track outstanding requests and commitments, and work with appropriate individuals to ensure timely completion.
• Proactively manage the executive’s calendar and time to support business priorities.
• Coordinate preparation for executive meetings, including agendas, briefing materials, presentations, background information, logistics, and other supporting materials.
• Draft, edit, proofread, coordinate, and distribute executive correspondence, reports, presentations, briefing materials, and other communications from general direction.
• Handle highly confidential, sensitive, and time-critical information with discretion and judgment.
• Plan and coordinate business travel, accommodations, transportation, meeting logistics, itineraries, and related arrangements.

Skills

Calendar management

Confidential handling

Executive support

Education

High school graduate or equivalent education

Some college and/or office administrator training desirable

Tools

Microsoft Office

Job description

Job Posting End Date11-04-2026Please note the job posting will close on the day before the posting end date.Job SummaryThe Executive Administrative Assistant is responsible for performance of varied administrative duties and designated administrative functions for assigned Executive. They will maintain a close and highly responsive relationship with the day-to-day work activities within assigned function.The Executive Administrative Assistant will work independently under general supervision and guidance in carrying out assigned responsibilities. They will ensure that strict confidentiality is consistently maintained in order that all records, documents and related information pertaining to high level executive plans and decisions affecting Company operations are not compromised. They will relieve executive of designated administrative details, exercise judgment and make decisions within the scope of authority.The Executive Administrative Assistant will report directly to the President of PSO.Job DescriptionWhat You'll Do:Essential Job Functions & TasksMaintain current knowledge of Company policies, practices, organizational priorities, and procedures relevant to the executive office. Exercise sound judgment and independent decision-making within established authority, appropriately resolving administrative matters and escalating issues requiring attention.Anticipate the executive’s needs and proactively identify priorities, commitments, deadlines, and matters requiring attention. Initiate follow-up, track outstanding requests and commitments, and work with appropriate individuals to ensure timely completion.Proactively manage the executive’s calendar and time to support business priorities. Evaluate and prioritize meeting requests, resolve scheduling conflicts, maintain appropriate preparation and travel time, and make informed decisions regarding availability and commitments.Coordinate preparation for executive meetings, including agendas, briefing materials, presentations, background information, logistics, and other supporting materials.Draft, edit, proofread, coordinate, and distribute executive correspondence, reports, presentations, briefing materials, and other communications from general direction. Ensure materials are accurate, complete, consistent, professional, and appropriate for the intended audience.Manage and appropriately prioritize incoming communications, requests, visitors, telephone calls, correspondence, and other matters. Independently respond to routine matters, provide information when appropriate, and redirect inquiries to the appropriate individuals while ensuring important or time-sensitive issues receive proper attention.Handle highly confidential, sensitive, and time-critical information with discretion and judgment. Safeguard information relating to employees, leadership matters, business strategy, Company operations, executive decisions, and other confidential matters.Plan and coordinate business travel, accommodations, transportation, meeting logistics, itineraries, and related arrangements. Anticipate potential issues and make appropriate adjustments.Develop and maintain effective processes and systems that improve the efficiency and effectiveness of the executive office. Continually identify opportunities to streamline administrative activities, improve information flow, and strengthen follow-through.What We're Looking For:Education requirements are listed below:High school graduate or equivalent education and /or experience.Some college and/or office administrator training desirable.Work Experience requirement listed below:5 yrs or more of diversified thorough exp gained from work in various areas within the organization or similar administrative experienceMust be computer/PC competent and have exp in utilizing general administrative office procedures and practices.What you’ll get:In addition to a competitive compensation, AEP offers a unique comprehensive benefits package that aims to support and enhance the overall well-being of our employees.Where Putting the Customer First Powers Everything We Do!At AEP, we’re more than just an energy company — we’re a team of dedicated professionals committed to delivering safe, reliable, and innovative energy solutions. Guided by our mission to put the customer first, we strive to exceed expectations by listening, responding, and continuously improving the way we serve our communities. If you're passionate about making a meaningful impact and being part of a forward-thinking organization, this is the company for you!Compensation DataCompensation Grade:SP20-005Compensation Range:$63,496.00 - $79,369.00The Physical Demand Level for this job is: S – Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently. (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.Hear about it first! Get job alerts by email. Log in to your Candidate Home Account today! If you don't have an account, you can create one.It is hereby reaffirmed that it is the policy of American Electric Power (AEP) to provide Equal Employment Opportunity in all respects of the employer-employee relationship including recruiting, hiring, upgrading and promotion, conditions and privileges of employment, company sponsored training programs, educational assistance, social and recreational programs, compensation, benefits, transfers, discipline, layoffs and termination of employment to all employees and applicants without discrimination because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, veteran or military status, disability, genetic information, or any other basis prohibited by applicable law. When required by law, we might record certain information or applicants for employment may be invited to voluntarily disclose protected characteristics.