Executive Administrative Assistant

MBM Hospitality; Torrance (CA); On-site; Full time

Job summary

MBM Hospitality is seeking a full-time Executive Administrative Assistant in Torrance, CA. The role involves managing daily operations, scheduling, and communications while supporting the President. Ideal candidates are organized, discreet, and experienced in administrative tasks. Join a dynamic company specializing in elevated catering services.

Benefits

Opportunity to work directly with a dynamic and growing company

Engaging, fast-paced work environment

Room for growth and development

Competitive compensation and benefits

Qualifications

• Experience in handling confidential information and maintaining discretion.
• Previous experience in an administrative or executive assistant role is preferred.

Responsibilities

• Manage daily calendars, schedules, and meeting logistics for the President.
• Coordinate meetings, itineraries, and expense reports.
• Draft, edit, and manage communications and documents.

Skills

Organizational skills

Time management

Multitasking

Written communication

Verbal communication

Discretion

Event planning

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Google Suite

Job description

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This range is provided by MBM Hospitality. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.00/hr - $30.00/hr

Company Description

MBM Hospitality is the parent company for Made by Meg Catering, Walker’s Catering, Tipsy Pear Sips + Spirits bar catering, and La Venta Inn. We specialize in elevated catering services for weddings, corporate events, birthdays, showers, and more. Our full-service catering is available at La Venta Inn and at various off-premises venues in Los Angeles and Orange Counties.

Role Description

This is a full-time on-site role for an Executive Administrative Assistant, located in Torrance, CA. The Executive Administrative Assistant will manage the daily administrative operations, including scheduling meetings, managing communications, and coordinating events. This role also involves handling confidential information, preparing and editing documents, and liaising with clients and vendors. The assistant will support the President with her tasks and ensure the smooth running of office activities.

You will serve as a trusted partner, helping to streamline operations, manage key communications, and ensure the President’s time is used as efficiently as possible. The ideal candidate will be calm under pressure, exceptionally organized, and adept at handling complex logistics and sensitive information with professionalism and confidentiality.

Qualifications

• Strong organizational, time management, and multitasking skills
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Proficiency in Google Suite: Docs, Sheets, Drive, etc
• Excellent written and verbal communication skills
• Experience in handling confidential information and maintaining discretion
• Ability to work independently and as part of a team
• Previous experience in an administrative or executive assistant role is preferred
• Bachelor's degree in Business Administration, Communications, or related field is a plus
• Familiarity with event planning and coordination
• High level of discretion and professionalism

Key Responsibilities:

• Manage daily calendars, schedules, and meeting logistics for the President
• Coordinate meetings, itineraries, and expense reports
• Draft, edit, and manage communications and documents
• Serve as a liaison with internal team members and external stakeholders
• Support strategic projects and assist with research and preparation as needed
• Track tasks, deadlines, and follow-ups to keep initiatives on schedule
• Maintain confidentiality and discretion in handling sensitive business matters

What We Offer:

• Opportunity to work directly with a dynamic and growing company
• Engaging, fast-paced work environment
• Room for growth and development
• Competitive compensation and benefits

How to Apply:

Interested candidates should submit a resume and brief cover letter outlining qualifications.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Hospitality

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