Executive Administrative Assistant

McNICHOLS CO.; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Quarterly incentives

Health and wellness benefits

Generous 401k matching

15 days of PTO

100% company paid life insurance

Disability benefits

Job summary

McNICHOLS CO. is seeking an Executive Administrative Assistant for its corporate headquarters in Tampa, Florida. The ideal candidate must thrive in a fast-paced environment, demonstrating exceptional organizational skills and the ability to handle sensitive information.

The position involves scheduling meetings, coordinating travel, and providing general administrative support to corporate leadership. We offer great health benefits, 401k matching, and generous PTO.

Qualifications

• Minimum 5 years of administrative experience.
• Experience in corporate or professional office preferred.
• Availability outside of standard office hours.

Responsibilities

• Schedule and prepare for meetings with leadership and vendors.
• Coordinate and adjust travel itineraries.
• Maintain and organize documents accurately.
• Assist executive leadership with personal travel and events.

Skills

Microsoft Office proficiency

Organizational skills

Verbal communication

Written communication

Confidentiality

Job description

With distribution centers nationwide, McNICHOLS is the leading and trusted supplier of metal products including perforated, grating, mesh, expanded, and designer metals. Our products are used in applications all around you, helping to shape architectural designs, entertainment venues, and more. Family-founded and customer obsessed, we have a purpose-driven team inspired to support our customers in building America.

Executive Administrative Assistant

The position plays a central role in supporting the President and our corporate office. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment.

Location: Our corporate headquarters overlooking the beautiful waters of Tampa Bay.

Key Responsibilities

• Schedule and prepare for internal meetings as well as meetings with vendors, customers, or business partners
• Coordinate frequent business travel and proactively adjust itineraries around travel delays
• Screen calls appropriately with excellent phone etiquette
• Maintain and organize documents with attention to accuracy and confidentiality
• Manage several work projects simultaneously: tracking due dates and following up to ensure timely completion
• Prepare, proofread, and format correspondence, documents, and data
• Assist executive leadership with their personal travel, calendar, and events
• Provide general administrative support to corporate leadership, including copying, scanning, mailing, and document assembly

Qualifications

• Minimum 5 years of administrative experience required; experience in corporate office or professional office strongly preferred.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) required
• Exceptional organizational skills and attention to detail
• Proven ability to multi-task and manage competing priorities
• Excellent verbal and written communication skills
• Ability to handle sensitive and confidential information with absolute discretion
• Availability outside of standard office hours to support travel changes or other time-sensitive tasks
• Notary Public or willingness to obtain the certification

At McNICHOLS we reward our team with quarterly incentives, great health and wellness benefits, generous 401k matching, 15 days of PTO, as well as 100% company paid life insurance, disability, wellness, and financial health benefits.

Join McNICHOLS – Where Inspired People and Inspired Service are our mission. Visit us at mcnichols.com/careers to learn more!