Executive Administrative Assistant

Hexcel Corporation; Stamford (CT); On-site; USD 84,000 - 127,000; Full time

Job summary

An established industry player is seeking an Executive Administrative Assistant to support senior leadership at their Stamford headquarters. This role is crucial for managing schedules, coordinating meetings, and ensuring seamless communication across teams. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational skills and the ability to handle confidential information. Join a forward-thinking company that values innovation, professionalism, and continuous improvement, making a significant impact in the advanced composites industry. If you are proactive and detail-oriented, this opportunity is perfect for you.

Qualifications

• 5+ years of experience supporting corporate senior leadership.
• Ability to manage multiple tasks and projects with competing priorities.
• Experience in a fast-paced global environment.

Responsibilities

• Manage daily schedules and calendars for senior leadership.
• Prepare and edit correspondence and communications.
• Coordinate meetings and make complex travel arrangements.

Skills

Administrative Support

Communication Skills

Problem-Solving Skills

Organizational Skills

Confidentiality

Education

Bachelor's Degree

Tools

MS Word

MS Excel

MS PowerPoint

Teams

SharePoint

Concur

Job description

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With our strong investment in research and development and our culture of continuous improvement, Hexcel is the industry leader in the manufacturing of advance composite materials, including carbon fiber, woven reinforcements, resins, prepregs, honeycombs and additive manufactured parts. We invite you to join the Hexcel team at various manufacturing sites, sales offices and R&T centers around the globe. Become a part of the “strength within.”

Hexcel is currently seeking an Executive Administrative Assistant for our Corporate Headquarters, Stamford, CT location.

The Executive Administrative Assistant will provide support to the Stamford Integrated Supply Chain (ISC) SVP, Investor Relations VP and their teams. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. This person must be exceedingly well organized and able to interact with all levels of staff in a global environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality. The ideal candidate will be dynamic, organized, proactive, possess excellent judgment, and have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines.

The selected individual will be responsible for but not limited to the following obligations:

• Manage daily schedule and calendar, ensuring that the schedule is known in advance and keeping appointments and meetings on time or changing schedules when necessary.
• Manage external contacts, proactively understanding who they are and be able to prioritize all visitors, calls and meeting requests.
• Prepare and edit correspondence and communications. Review, summarize and prioritize incoming communications as necessary.
• Coordinate meetings requiring the interaction with both internal and external constituents. Preparing meeting agenda; assisting with and providing research/background information, content development, and the creation of Power Point presentations and Excel spreadsheets.
• Make complex international and domestic travel arrangements. Proactively coordinating the pre-planning of trips with various internal functions and making necessary preparations.
• Process and maintain expenses using Concur expense reporting system for ISC team and CEO.
• Support office operations (assist the team with facilities management, security, deliveries, reception area, supplies, etc.).
  
  

Qualifications:

• Bachelor's degree preferred, and a minimum of 5 years of experience supporting corporate senior leadership positions/C Suite executives.
• Demonstrated ability to handle confidential information appropriately.
• Experience working in a fast-paced global environment and comfort with international cultures. Experience managing calendars across multiple time zones/countries. Experience booking complex international/domestic travel arrangements. Experience coordinating meetings with numerous participants (virtual, onsite, remote settings) and experience preparing meeting materials.
• Highly proficient in the following software programs: MS Word/Excel/PowerPoint, Teams, Sharepoint, Concur. Tech savvy - able to learn new software platforms/web portals.
• Excellent written and verbal communication skills. Adaptable, approachable, proactive, anticipatory.
• Must be a professional, detail-oriented person with an executive presence, maturity, and judgment.
• Strong problem-solving skills, resourceful.
  
  

Eligible candidates must be a: U.S. citizen, U.S. national, person lawfully admitted for permanent residence, temporary resident under sections 210(a) or 245(A) of the Immigration and Nationality Act, person admitted in refugee status, or person granted asylum. Hexcel (NYSE: HXL) is a global leader in advanced composites technology, a leading producer of carbon fiber, and the world leader in honeycomb manufacturing for the commercial aerospace industry.

Hexcel is an Equal Opportunity Employer of Minorities/Females/Protected Veterans/Individuals with Disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, physical or mental disability, status as a protected veteran, or any other protected class.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Aviation and Aerospace Component Manufacturing

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