Executive Administrative Assistant

Strategic Mobility Group; Schaumburg (IL); On-site; USD 70,000 - 90,000; Full time

Job summary

Strategic Mobility Group in Schaumburg, Illinois is looking for a Full-Time Executive Assistant to support the CFO and CHRO. This role involves managing calendars, travel logistics, and ensuring operational efficiency within the office.

The ideal candidate will have over 5 years of experience in executive support or office operations and will be responsible for organizing office needs, coordinating internal events, and maintaining clear communication across the organization. Compensation ranges from $70,000 to $90,000 annually.

Join us at SMG3 to be part of an innovative company that designs and supports enterprise mobility solutions.

Qualifications

• 5+ years of experience in executive support, office operations, or administrative roles.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Manage high-priority scheduling and travel logistics for executives.
• Prepare meetings, track agendas, and action items.
• Ensure the office space is organized and professional.

Skills

Organizational skills

Time-management skills

Written communication

Verbal communication

Microsoft Office proficiency

Job description

Status: Full-Time in office 5 days a week

As an Executive Assistant, you will support the company’s CFO and CHRO. This will include managing their calendars, assisting with prioritizing daily tasks, safeguarding executive calendars, and ensuring that the daily operations of both executives are organized efficiently and optimized. You will support the day-to-day operations of the office environment and the employee experience at SMG3. This role is responsible for office operations, workplace readiness, and internal culture initiatives, while providing executive-level administrative support as assigned.

In this position, you will serve as a liaison between the CFO, CHRO, and the team, helping maintain clear communication between them

Responsibilities

Executive & Administrative Support

• Support assigned executives by managing high-priority scheduling, travel logistics, and operational coordination to ensure seamless day-to-day execution.
• Will assist with meeting preparation, follow-up, including agendas, key action items, and accountability tracking.
• Responsible for managing expense reporting and reconciliation with accuracy.
• Serve as a trusted partner in maintaining executive organization, follow-through, and communication across the organization, while maintaining discretion and exceptional professionalism.

Office Operations (the other 50%)

• Serve as the primary point of contact for office operations and workplace needs, ensuring the office space is organized, stocked, and professional.
• Mostly restocking office supplies, greeting clients, making sure offices are ready for meetings, etc.
• Responsible for the “Honesty Market” program.
• Maintain the Honesty Market program, including inventory management, ordering, and reconciliation. Honesty Market is a healthy snack market set up for the office team. This resource will be responsible for sourcing items, pricing, and restocking items that are out.

Company Culture (Shared Ownership)

• Partner with Event Operations to coordinate and execute internal employee experiences and external customer-facing events, ensuring consistent, high-impact engagement.

Required Experience

Qualifications

• 5+ years of experience in executive support, office operations, or administrative roles.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced, in-office environment.
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).

None

Certifications Required

None

Salary Range

$70,000 to $90,000

About SMG3

Strategic Mobility Group (SMG3) was founded as an innovative technology provider that designs, integrates, manages, and supports enterprise mobility solutions for warehouses, manufacturing companies, healthcare facilities, and more. SMG3 goes beyond simply selling hardware or software by aligning with our customers throughout the development of the perfect solution that fits their needs, implementing it, and providing ongoing service and support once it is in place. This process allows SMG3 to provide a complete experience, utilizing our full suite of offered services.