Executive Administrative Assistant

JOBS by allUP; New York (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

Join a leading creative agency as an Executive Administrative Assistant, where you'll support the Co-founder in managing operations. The role combines traditional executive assistance with strategic project management, offering significant impact within the organization. Ideal candidates are proactive and highly organized, with a strong ability to communicate and adapt to changing needs. Enjoy competitive pay and a collaborative creative environment, along with benefits such as healthcare and 401k for full-time employees.

Benefits

Healthcare

401k

Direct access to agency leadership

Collaborative team environment

Opportunity to develop executive management skills

Qualifications

• Experience supporting an executive in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong organizational abilities and attention to detail.
• Ability to work well under pressure and adapt quickly.

Responsibilities

• Manage the Executive's complex and busy calendar.
• Attend meetings, take notes, and track action items.
• Anticipate needs and prioritize resolving conflicting demands.

Skills

Communication

Organization

Problem Solving

Proactivity

Multitasking

Tech-savviness

Job description

Join to apply for the Executive Administrative Assistant role at JOBS by allUP

Join to apply for the Executive Administrative Assistant role at JOBS by allUP

This range is provided by JOBS by allUP. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $65,000.00/yr

About our client

The Sax Agency is an unorthodox, multidisciplinary creative agency passionately focused on bringing vision to life. The team is composed of culture-driven thinkers, savvy creatives, and persuasive storytellers who blend structured business practices with bold innovation. The agency’s mission is to execute clients' visions, drive scalability, and engage humans with passion and purpose.

About the role

The selected candidate will work directly with the Co-founder, serving as their right hand in managing day-to-day operations and business execution. This dynamic position combines core Executive Assistant responsibilities with strategic Chief of Staff duties, giving the individual an outsized impact on the success of the executive and the agency.

What the Role Entails

Strategic Support

• Manage and track progress across key company initiatives
• Set daily and weekly priorities aligned with quarterly and annual goals
• Organize pre-work and ensure thorough follow-up on action items
• Proficiently utilize project management tools to maintain operational efficiency

Executive Calendar Management

• Manage the Executive's complex and busy calendar
• Proactively optimize scheduling to maximize productivity
• Coordinate domestic and international travel as needed

Meeting & Communication Support

• Attend meetings, take comprehensive notes, and track action items
• Maintain confidentiality and discretion at all times

Proactive Problem Solving

• Anticipate the Executive's needs and plan ahead
• Prioritize and resolve conflicting needs with minimal guidance
• Be resourceful and take initiative when faced with challenges

Qualifications

• Previous experience supporting an executive in a fast-paced environment
• Excellent verbal and written communication skills
• Great attention to detail and strong organizational abilities
• Proactive mindset with ability to take initiative and generate ideas
• High emotional intelligence
• Ability to work well under pressure and adapt quickly as priorities shift
• Strong multitasking skills with an eye toward creating efficient processes
• Tech-savvy, with curiosity for implementing AI as appropriate
• Availability during business hours: Monday–Friday, 9am–6pm PST

What the Company Offers

• Direct access to agency leadership and decision-making processes
• Collaborative, creative team environment
• Opportunity to build valuable executive management skills
• Healthcare and 401k for full-time employees

The Sax Agency is an equal opportunity employer committed to diversity in the workplace. The agency encourages candidates from all backgrounds to apply.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Advertising Services

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Inferred from the description for this job

Medical insurance

401(k)

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