Executive Administrative Assistant

BCforward; New York (NY); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation

Growth opportunities

Inclusive culture

Job summary

TSR is seeking an Executive Administrative Assistant in New York, NY (with options for Newark, NJ or Houston, TX) for a 12-month assignment. The role focuses on executive calendar management, travel coordination, meeting prep, and expense administration to anticipate needs and drive action.

The ideal candidate has 2–4 years supporting senior leaders, strong communication, and proficiency with calendar, travel, presentation and expense tools. Bachelor’s degree is preferred.

Qualifications

• 2-4 years supporting senior leaders in admin or EA roles.
• Bachelor's degree preferred or equivalent experience.
• Proficiency with calendar, travel, presentation and expense‑management tools.

Responsibilities

• Manage calendars for two senior leaders with prioritization and conflict resolution.
• Arrange domestic and international travel, including itineraries and docs.
• Prepare, submit, and track expense reports per policy.
• Coordinate meeting logistics, agendas, materials, rooms or virtual links.
• Provide light research, briefing materials and notes for meetings.
• Support initiatives with administrative coordination and tracking.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Communication

Education

Bachelor's degree preferred

Tools

Calendar software

Travel booking systems

Expense reporting tools

Job description

Job Title: Executive Administrative Assistant Location: New York, NY; Newark, NJ; or Houston, TX Duration: 12 months (possible conversion) Pay Range: $35/hr - $38/hr (W2)

Job Description

We are seeking a Executive Administrative Assistant to join our dynamic team. The ideal candidate will have strong experience in executive calendar management, travel coordination, meeting preparation, and expense administration and a proven ability to anticipate executive needs, manage competing priorities, and drive follow-through on action items.

Responsibilities

• Manage complex calendars for two senior leaders, including scheduling, prioritization, coordination, and conflict resolution.
• Arrange domestic and international travel, including air, lodging, ground transport, itineraries, and required documentation.
• Prepare, submit, and track expense reports in compliance with company policy.
• Coordinate meeting logistics, invitations, agendas, materials, rooms or virtual links, and attendee communications.
• Provide light business and meeting-preparation support, including background research, stakeholder input, briefing materials, presentations, and notes.
• Develop understanding of executive priorities and key initiatives to anticipate needs and ensure timely completion of action items.
• Maintain trackers, organize materials, and provide administrative coordination for selected initiatives.
• Handle sensitive information with discretion, professionalism, and sound judgment.
• Support additional administrative and operational activities as needed.

Required Skills & Qualifications

• 2-4 years supporting senior leaders in administrative or executive assistant roles.
• Bachelor's degree preferred, or equivalent experience.
• Proficiency with calendar, travel, presentation, and expense‑management tools.
• Strong written and verbal communication, with ability to synthesize information into clear materials and actions.
• Demonstrated ability to manage competing priorities, work independently, and maintain attention to detail.
• Organizational, analytical, and problem‑solving skills with awareness of broader business objectives.
• Experience with expense billing, data collection, and presentation preparation.

Preferred Skills

• Experience supporting multiple executives simultaneously.
• Familiarity with virtual meeting platforms and collaboration tools.

Why TSR?

• Competitive compensation and benefits.
• Opportunities for growth with global clients.
• A supportive, inclusive culture that values innovation and people.
• Exposure to cutting‑edge technologies and projects.

About Our Commitment

TSR is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.