Executive Administrative Assistant

Wallick Communities; New Albany (OH); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Paid time off

401K

Gym membership reimbursement

Parental leave

Job summary

Wallick Communities in New Albany, OH is seeking an Executive Administrative Assistant to support our executive team. This full-time role demands strong organization, discretion and professional communication to manage schedules, travel and correspondence.

You'll coordinate meetings, prepare agendas and minutes, screen inquiries, handle reports and provide general administrative support. Wallick is 100% employee-owned and offers a comprehensive benefits package and growth opportunities.

Qualifications

• Associate degree or equivalent experience.
• Previous executive assistant experience, preferably with C-Suite.
• Excellent communication and interpersonal skills.
• Proficiency in Word, Excel, PowerPoint, Outlook.
• High discretion and confidentiality.
• Flexibility to adapt to changing priorities.

Responsibilities

• Manage and maintain executive schedules, meetings, and travel.
• Coordinate and organize meetings, prepare agendas and minutes.
• Prepare and edit correspondence, presentations and reports.
• Screen communications and prioritize emails, calls and mail.
• Address resident and vendor issues with discretion and professionalism.
• Liaise between the executive team and internal/external partners.
• Provide general administrative support (filing, photocopying, mail).

Skills

Executive support

Communication

Discretion

Adaptability

Interpersonal skills

Education

Associate degree or equivalent

Tools

Microsoft Office

Job description

Description

Executive Administrative Assistant

Location: New Albany, OH
Job Type:Full-Time

Make a Difference—And Own Your Future

Join Wallick Communities, a 100% employee-owned company with over 55 years of experience in providing affordable housing and assisted living for families and seniors across the Midwest. With 1,000+ associates and a mission to open doors to homes, opportunity, and hope, we take pride in fostering a supportive and collaborative work environment where every employee-owner plays a vital role.

A Career with Wallick Means. . .

• Creating Homes for People Who Need It Most:Providingnew beginnings for residents seeking affordable, safe and high-quality housing where they can thrive.
• Pay-on-Demand:access your money as you earn it.
• Exceptional Benefit Package:Health, dental, vision insurance effective within 2 weeks of starting your new job, paid time off, gym membership reimbursement, paid parental leave, 401K, and more!
• Work-Life Balance:Paid time off, including paid parental leave.
• Pay-on-Demand:access your money as you earn it.
• Learning & Support: A supportive team that cares about your continued development, well-being and professional growth.
• Resident Stories That Stay with You: From Henry, who moved into his first-ever home, to Jaci, whose stay at a Wallick community allowed her to achieve homeownership and graduate college, kickstarting her dream career.
• Work-Life Balance:Paid time off, including paid parental leave.
• Career Growth:Tuition reimbursement, training, professional development, and advancement opportunities within a company that invests in its people.
• Employee Owned, Resident Focused: As a 100% employee-owned company, your daily work (supporting our residents) also contributes to your financial future by sharing in our profitability.

What You'll Do:

• Manage and maintain executive schedules, including scheduling meetings, appointments and travel arrangements.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Prepare and edit correspondence, presentations, and reports.
• Screen and prioritize incoming communications, including emails, phone calls and mail, and respond appropriately.
• Addresses resident and vendor complaints with discretion and professionalism.
• Act as a liaison between the executive team and internal departments, external partners, and clients.
• Provide general administrative support, including filing, photocopying, and managing office mail distribution.

What We're Looking For:

• Associate degree or equivalent experience.
• Proven experience as an executive assistant or similar role, preferably supporting C-Suite executives.
• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High level of discretion and confidentiality.
• Flexibility and adaptability to changing priorities and deadlines.

Wallick’s Mission & Values

At Wallick Communities, we believe inopening doors to homes,opportunity, and hopefor our residents, associates, and community. Our core values guide everything we do:

• Care– We show compassion and respect for everyone.
• Character– We do the right thing, even when no one is looking.
• Collaboration – We work together to achieve more.

At Wallick, we celebrate Diversity, Equity, Inclusion + Belonging (DEI+B) in our workplace and communities, creating an environment where associates feel welcome, respected, and empowered to bring their authentic selves to the great work they do every day.

For nearly 60 years, it has been at the core of our organization’s culture that all Wallick associates come to a safe and inclusive place to work. Wallick does not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors.

Join Us and Become an Employee-Owner!

Candidates must successfully pass a pre-employment drug screen and physical (completed by our NursePractitioner) and background check.