Executive Administrative Assistant

Nephrology Associates PC.; Nashville (TN); In loco; USD 30.000 - 37.000; Tempo pieno

Descrizione del lavoro

Nephrology Associates PC. is seeking an Executive Administrative Assistant to support the HR Manager and Practice Manager across marketing, HR, and operations.

The role involves managing social media, digital presence, community outreach, and marketing campaigns to promote our physicians and services. The position also supports HR processes, onboarding, training records, and confidentiality of employee information, while coordinating daily practice operations and facilitating communication

Competenze

• 2–5 years of professional marketing experience, preferably in healthcare.
• Experience managing social media platforms and developing marketing content.
• Familiarity with website management, digital marketing, and online branding.
• Experience with community outreach, networking, and building professional relationships.
• HR experience is preferred, especially recruiting, onboarding, or HR admin.
• Strong confidentiality when handling sensitive information.
• Strong written and verbal communication and organizational skills.

Mansioni

• Oversee marketing initiatives, social media platforms, website management, and digital presence.
• Develop relationships with local clinics, healthcare providers, and community organizations to promote physicians and services.
• Coordinate marketing outreach, materials, and physician marketing efforts; plan community events.
• Assist HR processes: postings, onboarding, training documentation, and employee relations support.
• Provide administrative support to the Practice Manager and coordinate operational needs; handle office supplies and mail.

Conoscenze

Marketing

Social media

Content creation

Networking

Communication

Discretion

Organization

Descrizione del lavoro

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Administrative Assistant

Managers & Admin Full Time Nashville, TN, US

3 days ago Requisition ID: 1039

Salary Range: $22.00 To $27.00 Hourly

Position Overview

Nephrology Associates is seeking a highly organized, motivated, and adaptable Executive Administrative Assistant to support the HR Manager and Practice Manager across multiple areas of the organization. This is a multifaceted position that will provide support in Human Resources, practice operations, administrative functions, marketing, and business development.

A significant focus of this position will be overseeing marketing initiatives, managing social media and digital presence, and developing relationships with local clinics, healthcare providers, and community organizations to help promote our physicians and expand awareness of Nephrology Associates.

In addition, this individual will assist with day-to-day HR processes, practice operations, administrative responsibilities, technology-related projects, and various organizational initiatives.

The ideal candidate is someone who enjoys wearing multiple hats, takes initiative, communicates effectively, exercises sound judgment, and can comfortably shift priorities as business needs change. This individual must demonstrate a high level of professionalism, discretion, and confidentiality, particularly when handling sensitive employee, physician, and organizational information.

Key Responsibilities

Marketing & Business Development

Oversee and maintain the organization's social media platforms and marketing initiatives.

Assist with website management, web marketing, and maintaining an updated digital presence.

Develop relationships with local clinics, healthcare providers, and community organizations to promote our physicians and services.

Coordinate marketing outreach, promotional materials, and physician marketing efforts.

Assist with planning and coordinating community events and organizational marketing campaigns.

Identify opportunities to increase brand awareness and strengthen relationships within the local healthcare community.

Develop creative content and marketing strategies to promote the organization and its physicians.

Human Resources Support

Assist with recruiting efforts, including job postings, applicant communication, interview coordination, and candidate follow-up.

Support onboarding processes and new employee orientation.

Assist with employee training initiatives and maintaining training documentation.

Provide administrative support for performance management and employee relations processes.

Assist with maintaining employee files, HR documentation, and personnel records.

Support general HR projects, initiatives, and compliance-related documentation.

Maintain strict confidentiality when handling employee records, personnel matters, compensation information, and other sensitive HR-related information.

Practice Management & Operations

Provide administrative support to the Practice Manager with daily operational needs.

Assist with ordering office and clinical supplies and coordinating inventory needs.

Assist with incoming and outgoing mail and general office coordination.

Communicate with clinic locations regarding operational needs and organizational initiatives.

Assist with coordinating projects, tracking assignments, and following up with various departments.

Provide general support to clinic leadership and administrative teams as needed.

Assist with special projects and operational improvements across the organization.

Qualifications & Experience

Minimum of 2–5 years of professional marketing experience, preferably in healthcare, medical practice, or a related industry.

Experience managing social media platforms, developing marketing content, and coordinating promotional initiatives.

Familiarity with website management, digital marketing, and online brand development.

Experience with community outreach, networking, and building professional relationships.

Previous Human Resources experience is preferred, particularly in recruiting, onboarding, employee relations, or HR administration.

Strong understanding of confidentiality and discretion when handling sensitive employee, personnel, physician, and organizational information.

Demonstrated ability to exercise sound judgment and maintain professionalism when working with confidential matters.

Strong organizational, written, and verbal communication skills.

Personal Attributes & Expectations

The successful candidate will:

Demonstrate professionalism, accountability, and a strong work ethic.

Take initiative and proactively identify areas where additional support is needed.

Maintain strict confidentiality and exercise discretion at all times.

Be flexible and willing to assist wherever needed to support the organization.

Demonstrate strong interpersonal skills and the ability to work with physicians, employees, leadership, and outside organizations.

Be comfortable working in a fast-paced healthcare environment where priorities may change throughout the day.

Take ownership of assigned responsibilities and follow projects through to completion.