Executive Administrative Assistant

Nephrology Associates, P.C.; Nashville (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

Nephrology Associates, P.C. is seeking an Executive Administrative Assistant to support the HR Manager and Practice Manager across marketing, HR, operations, and development efforts.

The role prioritizes marketing oversight, social media management, and relationship building with local clinics and community partners to promote physicians and expand awareness of Nephrology Associates. The ideal candidate manages multiple priorities with discretion.

Qualifications

• Minimum 2–5 years in professional marketing, healthcare setting preferred.
• Experience managing social media platforms and digital marketing initiatives.
• Familiarity with onboarding, employee records, and HR documentation.
• Strong written and verbal communication; high level of discretion and confidentiality.

Responsibilities

• Oversee and manage organization's marketing initiatives and digital presence.
• Assist HR processes including onboarding, documentation, and employee relations.
• Support Practice Manager with daily operations and strategic initiatives.
• Develop relationships with clinics, providers, and community organizations.

Skills

Marketing management

Social media

HR administration

Communication

Discretion & confidentiality

Organizational skills

Job description

Nephrology Associates is seeking a highly organized, motivated, and adaptable Executive Administrative Assistant to support the HR Manager and Practice Manager across multiple areas of the organization. This is a multifaceted position that will provide support in Human Resources, practice operations, administrative functions, marketing, and business development.

A significant focus of this position will be overseeing marketing initiatives, managing social media and digital presence, and developing relationships with local clinics, healthcare providers, and community organizations to help promote our physicians and expand awareness of Nephrology Associates.

In addition, this individual will assist with day-to-day HR processes, practice operations, administrative responsibilities, technology-related projects, and various organizational initiatives.

The ideal candidate is someone who enjoys wearing multiple hats, takes initiative, communicates effectively, exercises sound judgment, and can comfortably shift priorities as business needs change. This individual must demonstrate a high level of professionalism, discretion, and confidentiality, particularly when handling sensitive employee, physician, and organizational information.

Position Overview

Nephrology Associates is seeking a highly organized, motivated, and adaptable Executive Administrative Assistant to support the HR Manager and Practice Manager across multiple areas of the organization. This is a multifaceted position that will provide support in Human Resources, practice operations, administrative functions, marketing, and business development.

A significant focus of this position will be overseeing marketing initiatives, managing social media and digital presence, and developing relationships with local clinics, healthcare providers, and community organizations to help promote our physicians and expand awareness of Nephrology Associates.

In addition, this individual will assist with day-to-day HR processes, practice operations, administrative responsibilities, technology-related projects, and various organizational initiatives.

The ideal candidate is someone who enjoys wearing multiple hats, takes initiative, communicates effectively, exercises sound judgment, and can comfortably shift priorities as business needs change. This individual must demonstrate a high level of professionalism, discretion, and confidentiality, particularly when handling sensitive employee, physician, and organizational information.

Key ResponsibilitiesMarketing & Business Development

• Oversee and maintain the organization's social media platforms and marketing initiatives.
• Assist with website management, web marketing, and maintaining an updated digital presence.
• Develop relationships with local clinics, healthcare providers, and community organizations to promote our physicians and services.
• Coordinate marketing outreach, promotional materials, and physician marketing efforts.
• Assist with planning and coordinating community events and organizational marketing campaigns.
• Identify opportunities to increase brand awareness and strengthen relationships within the local healthcare community.
• Develop creative content and marketing strategies to promote the organization and its physicians.

Human Resources Support

• Assist with recruiting efforts, including job postings, applicant communication, interview coordination, and candidate follow-up.
• Support onboarding processes and new employee orientation.
• Assist with employee training initiatives and maintaining training documentation.
• Provide administrative support for performance management and employee relations processes.
• Assist with maintaining employee files, HR documentation, and personnel records.
• Support general HR projects, initiatives, and compliance-related documentation.
• Maintain strict confidentiality when handling employee records, personnel matters, compensation information, and other sensitive HR-related information.

Practice Management & Operations

• Provide administrative support to the Practice Manager with daily operational needs.
• Assist with ordering office and clinical supplies and coordinating inventory needs.
• Assist with incoming and outgoing mail and general office coordination.
• Communicate with clinic locations regarding operational needs and organizational initiatives.
• Assist with coordinating projects, tracking assignments, and following up with various departments.
• Provide general support to clinic leadership and administrative teams as needed.
• Assist with special projects and operational improvements across the organization.

Qualifications & Experience

• Minimum of 2-5 years of professional marketing experience, preferably in healthcare, medical practice, or a related industry.
• Experience managing social media platforms, developing marketing content, and coordinating promotional initiatives.
• Familiarity with website management, digital marketing, and online brand development.
• Experience with community outreach, networking, and building professional relationships.
• Previous Human Resources experience is preferred, particularly in recruiting, onboarding, employee relations, or HR administration.
• Strong understanding of confidentiality and discretion when handling sensitive employee, personnel, physician, and organizational information.
• Demonstrated ability to exercise sound judgment and maintain professionalism when working with confidential matters.
• Strong organizational, written, and verbal communication skills.

Personal Attributes & Expectations

The successful candidate will:

• Demonstrate professionalism, accountability, and a strong work ethic.
• Take initiative and proactively identify areas where additional support is needed.
• Maintain strict confidentiality and exercise discretion at all times.
• Be flexible and willing to assist wherever needed to support the organization.
• Demonstrate strong interpersonal skills and the ability to work with physicians, employees, leadership, and outside organizations.
• Be comfortable working in a fast-paced healthcare environment where priorities may change throughout the day.
• Take ownership of assigned responsibilities and follow projects through to completion.