Executive Administrative Assistant

Warners' Stellian Appliance Co. Inc.; Minneapolis, Saint Paul (MN, MN); On-site; USD 42,981,000 - 50,145,000; Full time

Benefits offered by this job

Sick Time: 1 hour per 30 hours worked

Year-round social events

Job summary

Warners' Stellian Appliance Co. Inc. is seeking an Executive Assistant to manage the CEO and President's schedules, coordinate leadership and board meetings, and handle executive communications with clients and partners.

The role is exempt, full-time, with Mon-Fri, 4 hours per day. Requires 3+ years in a similar role, strong Microsoft skills, discretion, and the ability to multi-task in a fast-paced environment.

Qualifications

• 3+ years of experience in an executive assistant or similar role.
• Proficient in Microsoft Office and data management.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the CEO and President's schedules, including meetings and travel.
• Coordinate leadership and board meeting logistics, including contracts and catering.
• Prepare internal and external corporate documents for team members and industry partners.
• Interface with clients and take executive calls and emails.
• Support Board presentations with the Chairman and executive committee.
• Maintain organized filing system for paper and electronic documents.
• Assist with miscellaneous tasks such as orders, customer issues, and deliveries.

Skills

Microsoft programs

Attention to detail

Professionalism & confidentiality

Multitasking & prioritization

Executive schedule management

Open office adaptability

NetSuite experience

Education

3+ years experience in similar role

Tools

NetSuite

Job description

• Manage the CEO and President's schedules, including scheduling meetings, appointments and travel
• Coordinate details for leadership and board meetings, including location contracts and catering
• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Prepare internal and external corporate documents for team members and industry partners
• Work with the Chairman of the Board and executive committee on the Board of Directors presentations
• Maintain an organized filing system of paper and electronic documents
• Be hands on with the company doing miscellaneous tasks such as placing orders, working with upset customers, scheduling deliveries, etc.

To succeed as an Executive Assistant, one must demonstrate:

• Proficiency in Microsoft programs
• NetSuite experience is a plus
• Attention to detail for documentation
• High level of professionalism and confidentiality
• Ability to multi-task and prioritize
• Ability to manage executive schedule
• Ability to take direction and work in an open office environment

Requirements:

• Education/Experience: Minimum of 3 years of experience in a similar role

Schedule:

• Mon-Fri, 4 hours a day - flexible hours!!!
• The role is salaried at an equivalent rate of $30-$35 per hour based on experience (this is an exempt role)

What's in it for you:

• Sick Time (1 hour of Sick Time for every 30 hours worked)
• Social events throughout the year

Company Overview:

Warners' Stellian is the Midwest's retail appliance specialist. Family-owned and operated for more than 70 years. We provide an unmatched shopping experience with exceptional service at 14 great store locations.

Core values: Customer Focus, Passion, Integrity, Inspiration, Loyalty, Family.

Warners' Stellian is committed to equal employment opportunities and to fostering an inclusive, equitable, and accessible environment where all associates feel valued, respected, and supported. If you need assistance or an accommodation during the application or interview process, you may call us at 651-222-0011.