Executive Administrative Assistant

Minnesota Council of Nonprofits; Minneapolis (MN); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Minnesota Council of Nonprofits seeks an experienced Executive Administrative Assistant to provide high-level administrative support to a volunteer-led membership organization. You will work directly with the Board President, ensuring continuity, effective communication, and efficient operations across programs, events, and governance activities.

The role requires strong organizational skills, handling confidential information, and coordinating with vendors and partners.

Qualifications

• Minimum five years of office administration experience, preferably in a nonprofit environment.
• Strong written, verbal and interpersonal communication skills.
• Ability to work independently, manage multiple priorities and drive projects to completion.

Responsibilities

• Prepare meeting materials, agendas, motions, presentations, and supporting documentation.
• Gather, analyze, and provide relevant organizational data to support leadership decision-making.
• Attend meetings, prepare reports, maintain records, and complete follow-up actions.
• Handle sensitive and confidential information with good judgment and discretion.
• Maintain organization reporting requirements for partners and vendors.
• Provide support for programs and special events; lead or support special projects.
• Oversee records, contracts, and documentation related to partners and service providers.
• Coordinate annual training and educational programs for board members.

Skills

Strong written communication

Strong verbal communication

Interpersonal communication

Organizational skills

Project management

Independent worker

Team player

Data accuracy

Results oriented

Solutions focused

Initiative and accountability

Collaboration with board/volunteers

Education

Bachelor’s Degree in a related field

Education/experience combination considered

Tools

Microsoft Office

Outlook

Teams

Word

Excel

PowerPoint

OneDrive

Zoom

Job description

MISSION

Volunteers enrich education and meet essential needs for children and youth

UPLIFT NORTH - POSITION DESCRIPTION

TITLE

Executive Administrative Assistant

CLASSIFICATION

Full-Time (40 hour), Salaried (exempt)

REPORTS TO

Board President

SUMMARY

Uplift North seeks an experienced self-starter and highly organized professional to provide administrative support for a volunteer-led membership 501(c)(3) organization. Reporting directly to the Board President, and providing support to all board members, the Executive Administrative Assistant will serve as a key organizational resource, ensuring continuity, consistency and effective communication among members, volunteer leaders and committees.

PRIMARY RESPONSIBILITIES

ADMINISTRATIVE

• Support the President and Board leadership by preparing meeting materials, agendas, motions, presentations, and supporting documentation.
• Gather, analyze, and provide relevant organizational data to support leadership decision-making.
• Attend meetings, prepare reports, maintain records, and complete follow-up actions as requested.
• Handle sensitive and confidential information requiring good judgment and discretion.
• Establish and maintain the organization reporting requirements, performance reports and agreements for all program partners and vendors.
• Provide additional support where needed, and or assigned, for the success of the organization’s programs and special events.
• Lead and support special projects or strategic initiatives as assigned.

OPERATIONS

• Maintain and oversee organizational records, agreements, contracts and documentation related to program partners, vendors and service providers.
• Support annual training and educational programs for board members and committee chairs.
• Monitor and document organizational processes and operational purchasing activities.
• Coordinate and maintain the organization’s membership directory and organizational chart.
• Assist with other operational tasks as assigned.

TECHNOLOGY

• Maintain organizational knowledge (e.g. historical documentation) to support leadership continuity.
• Maintain organizational assets and property records, including technology equipment and office resources.

COMPLIANCE AND EXTERNAL RELATIONS

• Assist with maintaining organizational profiles and reporting requirements for external organizations, including Candid (GuideStar®) and the Charities Review Council.
• Ensure required organizational information remains accurate and up to date.
• Coordinate documentation and communications with external partners, vendors and stakeholders.

LEADERSHIP COMPETENCIES

• Build relationships with Board and volunteers; program partners on an as needed basis.
• Maintain professional conduct, collaborate and communicate effectively, and in a positive and respectful manner.
• Provide and promote confidentiality.
• Demonstrate initiative and accountability.

QUALIFICATIONS

• Minimum five years of office administration experience,
• preferably in a nonprofit environment.
• Bachelor’s Degree in a related field desired, or a combination of education and experience.
• Demonstrate ability to work independently, manage multiple priorities and drive projects to completion.
• Strong written, verbal and interpersonal communication skills.
• Strong organizational and project management capabilities.
• Ability to collaborate effectively with board members, volunteer leaders, and external vendors.
• Ability to anticipate project needs, discern work priorities, and meet deadlines with little supervision.
• Technically savvy and proficient in the use of Microsoft Office suite including Outlook, Teams, Word, Excel, PowerPoint, OneDrive, Zoom

WORK ENVIRONMENT

This position is a hybrid position; required to work in-office as directed by the President. Regular attendance at meetings and events is expected as needed.

KEY COMPETENCIES

• Strong communications (verbal and written) and organizational skills
• Independent worker
• Team player
• Strong data accuracy
• Results oriented
• Solutions focused