Executive Administrative Assistant

JPMorgan Chase & Co.; Michigan; Hybrid; USD 60,000 - 75,000; Full time

Job summary

JPMorgan Chase & Co. in Bloomfield Hills, MI is seeking an Executive Assistant to support a senior leader in the Commercial & Investment Bank. You will manage demanding calendars and complex travel while delivering proactive administrative support and partnering with executives for maximum impact.

You will coordinate client visits, events, and local office needs, maintain key documents, and collaborate with stakeholders across the organization to drive efficiency and superior service.

Qualifications

• 3+ years of administrative support experience in a fast paced environment.
• Strong organizational and calendar-management skills.
• Excellent communication and interpersonal abilities.
• Proven ability to manage domestic/international travel and expenses.
• Discrete, collaborative team player with professional discretion.
• Fluent with Microsoft Office; experience with Concur and Teams.
• Self-motivated with the ability to work independently.

Responsibilities

• Manage complex calendars for leaders in a fast paced and dynamic environment.
• Arrange travel plans and itineraries for domestic and international travel.
• Provide event support, client visits, and on-site coverage as needed.
• Support with documents, meetings, and local office operations.
• Assist with ad hoc projects and maintain confidential data.

Skills

3+ years admin experience

Organizational skills

Calendar management

Travel planning

Communication skills

Discretion & collaboration

Microsoft Office

Concur & Teams

Independent work ethic

Tools

Concur

Teams

Microsoft Office

Job description

• Business Unit Commercial & Investment Bank
• Locations 1116 W Long Lake Rd, Bloomfield Hills, MI, 48302, US
• Job Schedule Full time
• Job Shift Day

Job Description

Demonstrate your proven track record supporting business leaders in a fast-paced environment, developing strong partnerships, delivering exceptional administrative execution and consistently finding new ways to promote the efficiency of those you support.

As an Executive Assistant in the Commercial and Investment Bank, you will partner with one or more executives managing demanding and dynamic calendars and complex domestic/international travel and expenses. You will be tapping your thought leadership to manage priorities, local events, client visits and follow ups and leverage internal tools to create efficiency and provide maximum impact. You will leverage exceptional communication and organizational skills partnering with colleagues to ensure seamless backup support, work on projects, and provide tactical support for a location. You will also be working closely with key stakeholders across the organization.

Job Responsibilities

• Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes includinglogisticssuch as conference rooms, events, and catering, etc.
• Arrange and maintain complex travel plans and itineraries for domestic and international travel

Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur

Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.

Provide physical site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, ordering and stocking supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service

Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed

Maintain confidential data, enforce internal controls, andcomply withpolicies and procedures

Required qualifications,capabilitiesand skills

• Strong organizational skills and ability to work independently in a demanding,changingand fast paced environment
• Effective travel planning skills and knowledge
• Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented
• Effective interpersonal skills and excellent communication - confident, organized, and clear.
• Demonstrate solid judgment, decision making andproblem solvingskills
• Fluent in Microsoft Office,PitchProand Adapts easily to process changes and learnsnew technologiesquickly
• Serviceorientedand able to greet clients, distribute packages, restock pantry items, and other floor duties asrequired.
• 3+ years of administrative support experience in a fast paced environment.
• Commitment to customer service and collaborate effectively in a team-oriented environment
• Collaborate effectively with colleagues and team members,assistingwith projects and tasks as needed

Preferred qualifications,capabilitiesand skills

Experience in a client facing sales and financial services environment preferred.

***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.

About Us

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit ourFAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

About the Team

J.P. Morgan’s Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.