Executive Administrative Assistant

Paycom; Los Angeles (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Paycom in Los Angeles, CA seeks an experienced administrative professional to provide complex support to the President/CEO, Board of Directors, and executives. You will prepare and analyze data with minimal input and coordinate high-level meetings, board packages, and executive communications.

The role requires 3–5 years of executive support experience, proficiency with Office Suite and Adobe Acrobat, and the ability to manage confidential information in a fast-paced financial services

Qualifications

• Three to five years of related experience, preferably supporting a president/CEO or an executive.
• Experience working in financial services preferred.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, DocuSign and related software.

Responsibilities

• Coordinate and plan Board and executive meetings and events.
• Prepare monthly Board packages and agendas.
• Draft and edit materials for internal consistency.
• Maintain corporate files for the President/CEO.
• Coordinate communication among the executive leadership team.

Skills

Executive support

Data analysis

Meeting coordination

Communication skills

Education

Bachelor's degree

Tools

Office Suite

Adobe Acrobat

DocuSign

Job description

Provide complex and confidential administrative support to the President, Board of Directors and executives and leadership as required. Supports executives and managers in preparing and analyzing data with minimal input.FLSA Status: Exempt positionEssential Functions:Provides a wide range of complex office administrative support to the President/CEO, including, but not limited to:Coordinating and planning meetings and events such as the Board of Director meetings and retreats, and executive meetings,Preparing monthly Board packages,Preparing monthly Connections agenda and data review;Proactively coordinating communication and activities among the executive leadership team;Drafting, editing and/or reviewing ongoing materials and correspondence for internal consistency, and ensuring the final version of a document is handled as required;Maintaining corporate files and files of the President/CEO.Knowledge and SkillsMust comply with applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control.Must be dependable with strong attendance.Must be able to meet deadlines.Strong interpersonal skills.Must be able to communicate with team members, members, campus partners, and vendors verbally and in writing.Must be trustworthy.ExperienceThree to five years of related experience, preferably supporting a president/ceo or an executive.Experience working in financial services preferred.Working knowledge of office processes.Proficiency in Office Suite, Adobe Acrobat, Docusign, and other software applications.EducationB.A. Degree or equivalent of education plus experience in an administrative role.Physical RequirementsPerform primarily sedentary work with limited physical exertion and occasional lifting of up to 10 lbs. Must be capable of climbing/descending stairs in emergency situation.Must be able to perform sedentary work for extended periods of time.Must be able to work extended hours whenever required.Working ConditionsMust be able to routinely perform work indoors in climate-controlled shared work area with moderate noise.