Executive Administrative Assistant

FIRST FEDERAL SAVINGS OF LORAIN; Lorain (OH); On-site; USD 50,000 - 75,000; Full time

Job summary

First Federal Savings of Lorain is seeking an Executive Administrative Assistant to provide high-level administrative support to the CEO, executive staff, HR and the Board. You will manage calendars, coordinate meetings, prepare confidential reports, and handle payroll processing with accuracy and discretion.

The role requires experience supporting senior leadership, proficiency in Microsoft Office, and the ability to handle sensitive information while maintaining ethical standards.

Qualifications

• High school diploma required.
• Experience supporting senior leadership or C-level executives preferred.
• Experience with ADP Workforce Now is a plus.
• Proficiency with Microsoft Office for documents, calendars and email management.

Responsibilities

• Act as a contact between FFSL staff and external clients and customers.
• Manage calendars, schedule meetings, prioritize conflicting requests and coordinate logistics.
• Prepare reports and confidential correspondence, including the monthly Board of Directors report.
• Maintain records and organizational documents with high accuracy.
• Assist with audits by providing required documents.
• Process employee bi-weekly payroll and monthly Board payroll.
• Maintain payroll and time-keeping records.
• Answer emails, calls and in-person appointments.
• Handle sensitive information with discretion and professionalism.
• Use Microsoft Outlook and TEAMS for communication and documentation.
• Ensure compliance with Bank Secrecy Act and related regulations.

Skills

Calendar management

Executive support

Confidentiality

Teamwork

Communication

Education

High school diploma

Experience supporting senior leadership or C-level executives

Tools

ADP Workforce Now

Microsoft Office

Job description

TITLE: Executive Administrative Assistant

REPORTS TO: Chief Executive Officer

CLASSIFICATION: Non-Exempt

LOCATION: Corporate Office

DATE: October 22, 2026

JOB DESCRIPTION

SUMMARY/OBJECTIVE

The Executive Administrative Assistant provides high-level administrative support to executive staff, senior management, Human Resources and the Board of Directors (as needed).

Essential Functions

• Act as a point of contact between FFSL staff and external clients and customers.
• Manage calendars, including scheduling meetings, prioritizing conflicting requests, and coordinating logistics.
• Obtain needed information, produce reports and correspondence that may contain confidential information to include the monthly Board of Directors report.
• Maintain records, reports and organizational documents with a high level of accuracy and organization.
• Assist with document requests for audits.
• Process employee bi-weekly payroll.
• Process monthly Board of Directors payroll.
• Accurately maintain all payroll and time-keeping records.
• Answering or screening e-mails, calls and in-person appointments.
• Handle sensitive and confidential information with discretion and professionalism.
• Use tools such as Microsoft Outlook and TEAMS to support communication, scheduling and documentation.
• Compliance with all government regulations including the Bank Secrecy Act and related regulations
• Ethical Practice – Being in accordance with the rules or standards for right conduct or practice;following processes, procedures, policies, laws and regulations that govern the Bank; moral uprightness; honesty
• Integrity –o Behavioral: Doing the right thing; acknowledge mistakes and demonstrate accountability for actions;o Job based: Ensuring accurate data throughout the organization o Delivering Messages: Ability to deliver clear and accurate messages across a variety of mediums to audiences of all sizes and backgrounds. Ensures that the delivered message is clear and understood by the listener o Listening: Understands information provided by others. Listens actively and to others’ views and concerns. Seeks further information to clarify ambiguity.
• Teamwork – Positively, respectfully and openly participates in the collaborative effort of a group to achieve a common goal. Be committed to building an encouraging, caring, and supportive environment. Provide mutual support; be open minded to others’ suggestions and contributions.
• ConfidentialityPhysical Demands

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand, walk, sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk to hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Position Type

This is a full-time position. Business hours of operation and scheduled workdays may include Saturdays.

Required Education and Experience

• High school diploma
• Experience supporting senior leadership or C-level executives.
• Experience using ADP Workforce Now preferred.
• Proficiency using Microsoft Office applications and products for document creation, calendaring and email management.

AAP/EEO Statement

First Federal Savings of Lorain is an Equal Opportunity Employer-M/F/Disabled/Vet

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.