Executive Administrative Assistant

ibc; Laredo (TX); On-site; USD 38,000 - 46,000; Full time

Job summary

IBC Bank is seeking an in-office Administrative Assistant to support executives and staff in a high-pace department. The role focuses on confidential handling, strong communication, and precise organization in daily operations.

The candidate will input and distribute reports, prepare letters and presentations, and maintain essential records. A high school diploma is preferred, with proficiency in Word and Excel required for success in this role.

Qualifications

• Provide administrative support to executives and staff in a fast-paced environment.
• Must handle confidential information with discretion.
• Strong verbal and written communication skills are required.
• Proficient with MS Word and MS Excel for reporting and correspondence.

Responsibilities

• Provide administrative support to one or more executives to facilitate operations.
• Input data, run, and distribute reports from various sources on a periodic basis.
• Compose, edit, and proofread letters, e-mails, interoffice communications, and MS Office presentations.
• Maintain records and prepare forms and reports for management and staff.

Skills

Administrative support

Independent judgment

Confidentiality

Organization skills

Verbal/written communication

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience.

Time Type:
Full time

This is an in-office position.

Department:
671 Compliance

Job Summary

Provide administrative support to one, or more than one, executive to facilitate operations. Provide assistance and administrative support for all areas and/or staff of the agency as needed.

High-pressure, fast-paced environment with significant telephone and personal disruption. Large number of multiple steps in complex system performed with accuracy and speed is essential.

Job Description

ESSENTIAL JOB FUNCTIONS

• Must function with minimal direction, discretion, and confidentiality.
• Must demonstrate independent judgment.
• Must possess excellent organization skills and have exceptional verbal/written communication skills.
• Provide excellent internal and external customer service by being responsive and timely.
• Ability to multi-task by prioritizing work and organizing own time.
• Input data, run, and distribute reports from various sources on a periodic basis.
• Compose, edit, and proofread letters, e-mail correspondence, interoffice communications, and MS Office presentations.

SKILLS

• Position requires maintaining records, preparing various forms and/or reports for management and/or staff, verifying information and resolving common problems.
• Employee must perform other work as requested.
• Position employee will utilize a personal computer and other office equipment in routine performance of job duties. Position employee must be proficient in various software programs including but not limited to Microsoft Word and Excel.

EDUCATION

Prefer high school diploma or equivalent.