Executive Administrative Assistant

Mississippi Center for Public Policy; Jackson (MS); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical insurance option

Job summary

Mississippi Center for Public Policy, based in Jackson, seeks an Executive Assistant to support donor relations, mailing schedules, and scheduling for the CEO. The role includes fundraising support, maintaining donor databases, and ensuring smooth administrative operations.

The candidate should be detail-oriented, quick to learn, initiative-driven, and professional in written and verbal English. The position is based in our Jackson office with full-time hours, though part-time may be considered.

Qualifications

• Meticulous attention to detail and data processes.
• Willingness to learn; no prior development experience required.
• Initiative; small but productive team, self-starter.
• Personable and aligned with our mission.
• Good phone manner for scheduling meetings.
• Discretion with donor information.
• Clear written English; letters signed by the CEO.

Responsibilities

• Donor communications and timely updates to supporters; regular reporting.
• Manage the year’s mailing schedule of letters and appeals.
• Schedule meetings for the CEO.
• Support fundraising activities, including the Gala.
• Maintain Salesforce and web tools; no prior development experience required.

Skills

Meticulous attention to detail

Willingness to learn

Initiative

Personable and mission-aligned

Good phone manner

Discretion

Clear written English

Tools

Salesforce

Job description

Executive Assistant, Jackson, Mississippi

Full-time, with part-time considered

Mississippi Center for Public Policy is Mississippi’s free market think tank. Inspired by America’s founding ideals of liberty and limited government, we work to advance liberty, free markets, and opportunity for every Mississippian.

What We Do — Our Focus

We help set the policy agenda in Mississippi across four areas: education freedom, taxes and the economy, healthcare, and the American ideal. We have been nationally recognized for a string of major strategic wins over the past few years, and our peers across the country have voted us winners of the State Policy Network’s prestigious Bob Williams Award twice in the past four years. Our recent wins include labor market deregulation, flat tax reform, school funding reform, and leading the campaign to end Mississippi’s income tax — making Mississippi the first state to do so since Alaska in 1980. More information about what we do can be found at mspolicy.org, and we run The Mississippi Wire — our public newsroom, covering what is actually happening in Mississippi government and policy, free for anyone to read and use. We also build and maintain free web tools — CompareMySchool.com, CompareMyPower.com and TaxToolMS.com.

The Role

We are looking for an Executive Assistant to take on work currently undertaken by our small team, and to expand upon what we currently do.

What the Job Involves:

• Donor communications. Making sure every supporter is thanked properly and promptly, and hears regularly about what their support has achieved.
• Our mailing schedule. Running the year’s program of letters and appeals, so that nothing slips.
• Scheduling. Booking meetings for our CEO.
• Fundraising support. Our annual Gala, and the new fundraising work we are developing.
• Records and systems. Keeping Salesforce accurate, and helping to maintain our web tools. No previous development experience is needed.

These are the core things we are looking for:

• Meticulous attention to detail. A lot of the data and the processes for success are already here. We need someone to come alongside us and be sure it is done.
• Ability to learn. We are not looking for development experience, but for someone able to learn. You will work using basic office systems including Salesforce, and we will show you what to do.
• Initiative. We are a small but highly productive team, because we hire people who see the challenge and are prepared to figure out how to overcome it.
• Personable and aligned with our mission as Mississippi’s free market advocacy organization.
• A good phone manner. A key part of this role is scheduling meetings, so you need to be prepared to make the calls to schedule them.
• Discretion. You will handle donor information, and our supporters trust us with it.
• Clear written English. Much of this work is letters that go out over the CEO’s signature.

Location and Hours

This might suit someone looking to work part- to full-time hours. The role is based in our Jackson office — remote working is not an option.

Salary is competitive, and medical insurance coverage can be opted in to if hired as full-time.