Executive Assistant

Jackson Walker; Dallas (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Jackson Walker is seeking an experienced administrative professional to support the Managing Partner. The role focuses on managing calendars, coordinating internal and external meetings, and drafting responses to emails.

You will track project timelines and key deliverables for initiatives led by the Managing Partner, while acting as the primary liaison with lawyers, department heads, vendors, and business professionals.

Qualifications

• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills with attention to detail.
• High level of professionalism, discretion and judgment handling sensitive information.
• Ability to anticipate needs and act proactively on behalf of executives.
• Confident, diplomatic interaction with clients and firm leadership.

Responsibilities

• Provide executive support, manage the Managing Partner's calendar and communications.
• Track and coordinate projects and timelines for initiatives led by the Managing Partner.
• Serve as liaison between the Managing Partner, lawyers, department heads, vendors, and professionals.
• Coordinate meetings, events and travel logistics, and prepare agendas and meeting materials.
• Maintain organized files and ensure confidentiality and information governance.

Skills

Organizational excellence

Time management

Written and verbal communication

Professionalism and discretion

Interpersonal diplomacy

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Career Opportunities with Jackson Walker

A great place to work.

Current job opportunities are posted here as they become available.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Executive Support

• Manage the Managing Partner's calendar, coordinate internal and external meetings, and prioritize competing demands.
• Screen and prioritize emails, calls, and correspondence; draft responses as needed.

Project Tracking and Coordination

• Maintain project plans, timelines, and key deliverables for initiatives led by the Managing Partner.
• Monitor deadlines and follow up with the Managing Partner to help ensure tasks remain on schedule.

Communication and Liaison

• Serve as the primary point of contact between the Managing Partner and lawyers, department heads, vendors, and business professionals.
• Escalate issues or potential roadblocks to the Managing Partner.
• Handle sensitive information with discretion and ensure timely follow-up on critical issues.

Meeting, Event, and Travel Logistics

• Coordinate meetings and events as requested and identify potential scheduling conflicts early.
• Flag concerns and recommend adjustments to timelines or priorities.
• Arrange travel and prepare expense reports.
• Prepare agendas and compile and distribute meeting information.
• Assist with compiling follow-up action items, when appropriate.
• Provide on-site support for meeting preparation and logistics as needed.
• Ensure the Managing Partner is fully prepared each day with the information needed for upcoming meetings.

Document and Data Management

• Maintain organized electronic and paper files, including contracts.
• Ensure compliance with firm confidentiality and information-governance standards.

QUALIFICATIONS:

• High school diploma or GED required.
• Bachelor's degree preferred.
• Minimum of 2 years’ experience supporting a professional services team or executive leader.
• Exceptional organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills with strong attention to detail.
• High level of professionalism, discretion, and judgment when handling sensitive information.
• Ability to anticipate needs before they arise.
• Ability to interact confidently and diplomatically with clients, firm leadership, lawyers, and business professionals.

WORK CONDITIONS:

Work is performed in a professional office environment and routinely requires the use of standard office equipment, including computers and telephones. The position requires the ability to remain at a stationary position and operate a computer for extended periods, as well as communicate effectively in person, by telephone, and electronically. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.