Executive Administrative Assistant

Marathon Petroleum; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Marathon Petroleum is seeking a proactive and detail-oriented Executive Assistant in Houston, Texas. The candidate will support the Senior Vice President of Value Chain Optimization by managing calendars, travel, and team coordination. This role requires strong organizational and communication skills, alongside the ability to handle sensitive information with discretion. Join a collaborative team in a company that values diverse perspectives and fosters employee development.

Benefits

Health, vision, and dental insurance

Paid time off

401k matching program

Paid parental leave

Educational reimbursement

Discretionary bonus program

Qualifications

• 8 years of Administrative Assistant experience required.
• Experience supporting Executive level leadership preferred.
• Proficient in current office management and communication technologies.

Responsibilities

• Provide administrative support to the SVP, including calendar management and travel arrangements.
• Effectively prioritize tasks and manage deadlines within the leadership team.
• Plan and coordinate logistical details for meetings and events.

Skills

Excellent administration

Organizational skills

Attention to detail

Written communication

Verbal communication

Initiative

Emotional intelligence

Teamwork

Education

High School Diploma or GED

Associates degree preferred

Tools

Microsoft Office Suite

Video conferencing tools

Job description

An exciting career awaits you

At MPC, we’re committed to being a great place to work – one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment.

Position Summary:

We are seeking a highly professional, proactive, and detail oriented Executive Assistant to support our Senior Vice President, Value Chain Optimization . The Executive Assistant will also provide team coordination and support for the leadership team as needed. T he candidate will be expected to manage a wide range of responsibilities, balancing the diverse and sometimes complex needs of multiple individuals. The ideal candidate should be capable of working independently, demonstrating creativity, adaptability, and resourcefulness in handling daily operational tasks. The successful candidate will be highly self-motivated, possess strong organizational and interpersonal skills, and maintain professional interactions with both internal and external stakeholders.

Key Responsibilities:

• Provide administrative support to the SVP, including calendar management, travel arrangements and expense reporting.

• Effectively prioritize tasks, manage deadlines, and anticipate the needs of the leadership team and ensure seamless coordination across teams and smooth and efficient operations.

• Coordinate and support meetings, including agenda development, logistics, minutes, and follow up action tracking.

• Plan, organize and coordinate all logistical details for in-house and off-site conferences, and team-building events. This includes securing venues, arranging catering, preparing event agendas, and organizing presentations.

• Prepare, edit, and format reports, presentations, and other materials as required. Ensure all documents are clear, accurate, and professionally presented.

• Serve as a point of contact for internal and external stakeholders, screening and directing inquiries to appropriate resources.

• Handle sensitive and confidential information with discretion and professionalism, maintaining strict confidentiality in all matters.

• Work closely with other assistants to ensure smooth operations and shared responsibilities. Supports team members during peak workloads and ensures a collaborative, efficient work environment.

• Assist with special projects, initiatives, and ad hoc tasks as required, assisting leadership and ensuring all deadlines are met.

• Assist with the onboarding and offboarding processes for new hires, ensuring system access is granted, hardware is set up, and initial introduction meetings are scheduled. Supports the integration of new team members to ensure a seamless transition

Education and Experience:

• High School Diploma or GED required . Associates degree preferred .

• Eight ( 8 ) years of A dministrative A ssistant experience required . Experience supporting Executive level leadership preferred.

• Proficient in office management and current computer/office communications technologies.

• Strong Microsoft Office Suite experience and managing video conferencing.

• Up to 10% of travel required.

Skill s:

• Excellent administration , organizational, and attention to detail .

• Strong written and verbal communication skills .

• Demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment.

• H igh level of motivation, integrity, self- confidence and ability to take initiative and work with minimal supervision.

• High degree of professionalism, discretion, and emotional intelligence.

• Collaborative team player with a proactive approach.

As an energy industry leader, our career opportunities fuel personal and professional growth.

Location:

Houston, Texas

Additional locations:

Job Requisition ID:

00017076

Location Address:

500 Dallas St Ste 2900

Education:

High School (Required)

Employee Group:

Full time

Employee Subgroup:

Regular

Marathon Petroleum Company LP is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, reproductive health decision-making, age, mental or physical disability, medical condition or AIDS/HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenship or any other status protected by applicable federal, state, or local laws. If you would like more information about your EEO rights as an applicant, click here.

If you need a reasonable accommodation for any part of the application process at Marathon Petroleum LP, please contact our Human Resources Department at [e-mail] . Please specify the reasonable accommodation you are requesting, along with the job posting number in which you may be interested. A Human Resources representative will review your request and contact you to discuss a reasonable accommodation. Marathon Petroleum offers a total rewards program which includes, but is not limited to, access to health, vision, and dental insurance, paid time off, 401k matching program, paid parental leave, and educational reimbursement. Detailed benefit information is available athttps://mympcbenefits.com .The hired candidate will also be eligible for a discretionary company-sponsored annual bonus program.

Equal Opportunity Employer: Veteran / Disability

We will consider all qualified Applicants for employment, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws. In reviewing criminal history in connection with a conditional offer of employment, Marathon will consider the key responsibilities of the role.