Executive Administrative Assistant

The HT Group; Houston (TX); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Professional office environment

Onsite role in Houston

Job summary

The HT Group is partnering with a reputable law firm to hire a highly organized Executive Administrative Assistant to provide administrative support to multiple attorneys in a fast-paced environment. In this role, you'll manage day-to-day responsibilities including scheduling, document preparation, correspondence, and coordinating attorney workflows.

The ideal candidate is proactive, adaptable, and thrives in a role that requires strong organizational skills, discretion, and the ability to

Qualifications

• 5+ years of experience supporting executives, attorneys, or senior leadership in a fast-paced environment.
• Legal or professional services experience preferred.
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Excellent written and verbal communication abilities.
• High level of professionalism, discretion, and attention to detail.

Responsibilities

• Provide administrative support to multiple attorneys in a fast-paced legal environment.
• Manage complex calendars, meetings, conference calls, and travel arrangements.
• Serve as a primary point of contact for attorneys, clients, and internal teams while maintaining confidentiality.
• Handle phone calls, time entry, expense reports, and reimbursement requests.
• Prepare, proofread, edit, and format legal documents, correspondence, and presentations.
• Maintain attorney files and coordinate mailings, courier services, and deliveries.
• Assist with event coordination and other administrative projects as needed.
• Provide front desk coverage when needed.

Skills

Office suite

Outlook

Word

PowerPoint

Excel

Calendar management

Communication

Discretion

Multitasking

Independent work

Job description

The HT Group is partnering with a reputable law firm to hire a highly organized and professional Executive Administrative Assistantto provide administrative support to multiple attorneys in a fast-paced environment. In this role, you'll manage a variety of day-to-day responsibilities, including scheduling, document preparation, correspondence, and coordinating attorney workflows. The ideal candidate is proactive, adaptable, and thrives in a role that requires strong organizational skills, discretion, and the ability to manage competing priorities.

Houston TX 77027 (Onsite) | Comp $70-80k | Direct Hire

Responsibilities

• Provide administrative support to multiple attorneys in a fast-paced legal environment
• Manage complex calendars, meetings, conference calls, and travel arrangements
• Serve as a primary point of contact for attorneys, clients, and internal teams while maintaining confidentiality
• Handle phone calls, attorney time entry, expense reports, and reimbursement requests
• Prepare, proofread, edit, and format legal documents, correspondence, and presentations
• Maintain attorney files and coordinate mailings, courier services, and overnight deliveries
• Assist with event coordination and other administrative projects as needed
• Provide front desk coverage when needed by greeting visitors and directing guests to conference rooms

Qualifications

• 5+ years of experience supporting executives, attorneys, or senior leadership in a fast-paced environment
• Legalor professional services industry experience preferred
• Advanced proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication abilities
• High level of professionalism, discretion, and attention to detail
• Ability to work independently with minimal supervision
• Experience coordinating travel, meetings, and event logistics
• Comfortable handling shifting priorities and occasional after-hours support when needed

Additional Information

• Full-time, onsite position
• Professional office environment
• Monday–Friday schedule with flexibility for extended hours during busy periods

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