Executive Administrative Assistant

TEKsystems; Honolulu (HI); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Free parking

Job summary

TEKsystems, Honolulu-based contract role, seeks an experienced Executive Administrative Assistant to support multiple Vice Presidents in a busy healthcare operations environment. You'll manage calendars, coordinate travel, draft communications, and help with organizational tasks while handling confidential information.

Ideal candidates have a high school diploma, 3+ years of executive support, and strong MS Office skills (Outlook, Teams, PowerPoint).

Qualifications

• High school diploma or equivalent.
• 3+ years of administrative or executive support experience.
• Experience supporting leaders or executives.
• Proficiency with Microsoft Office, Outlook, Teams, and PowerPoint.

Responsibilities

• Manage executive calendars, scheduling, travel arrangements, and meeting coordination
• Coordinate leadership meetings, workgroups, and operational sessions
• Prepare agendas, presentations, meeting materials, and meeting notes
• Support executive communications and correspondence
• Track action items, follow-ups, and administrative deliverables
• Assist with onboarding and administrative workflow activities
• Coordinate with leaders, departments, vendors, and stakeholders
• Maintain confidential records and sensitive information
• Support reporting, document preparation, and presentation development

Skills

Executive Support

Calendar Management

Meeting Coordination

Microsoft Office

Outlook

PowerPoint

Communication

Organization & Time Mgmt

Confidentiality

Adaptability

Education

High school diploma or equivalent

Tools

Microsoft Teams

PowerPoint

Outlook

Job description

Location: Honolulu, HI

Pay: $20-$25/hr

Position Overview

Seeking an experienced Executive Administrative Assistant to support multiple Vice Presidents within a busy healthcare operations environment. This role provides high-level administrative and organizational support, including calendar management, meeting coordination, executive communications, and operational support. The ideal candidate is professional, organized, proactive, and able to handle confidential information with discretion.

Responsibilities

• Manage executive calendars, scheduling, travel arrangements, and meeting coordination
• Coordinate leadership meetings, workgroups, and operational sessions
• Prepare agendas, presentations, meeting materials, and meeting notes
• Support executive communications and correspondence
• Track action items, follow-ups, and administrative deliverables
• Assist with onboarding and administrative workflow activities
• Coordinate with leaders, departments, vendors, and stakeholders
• Maintain confidential records and sensitive information
• Support reporting, document preparation, and presentation development

Requirements

• High school diploma or equivalent
• 3+ years of administrative or executive support experience
• Experience supporting leaders or executives
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, Outlook, Teams, and PowerPoint
• Ability to manage multiple priorities in a fast-paced environment
• Self-directed with the ability to take initiative

Preferred Qualifications

• Experience supporting executive-level leadership teams
• Experience coordinating complex calendars and large meetings
• Experience preparing executive presentations and professional documents
• Healthcare industry experience is a plus

Key Skills

• Executive Support
• Calendar Management
• Meeting Coordination
• Microsoft Office Suite
• Outlook
• Administrative Support
• Communication
• Organization and Time Management
• Document Management

Work Environment: Primarily on-site during the first few months, with the opportunity to transition to a hybrid schedule. Free parking is available.

Why Apply

Opportunity to support leadership during a period of organizational growth and transformation while gaining exposure to executive-level operations and strategic initiatives.

Job Type & Location

This is a Contract position based out of Honolulu, HI.

Pay And Benefits

The pay range for this position is $20.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Honolulu, HI.

Application Deadline

This position is anticipated to close on Nov 18, 2026.

Workplace Type

This is a fully onsite position in Honolulu,HI.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems And TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.