Executive Administrative Assistant

JJR Associates LLC; Fayetteville (GA); On-site; USD 32,000 - 46,000; Full time

Job summary

JJR & Associates LLC in Fayetteville, GA is seeking a Receptionist/Administrative Assistant to greet guests, answer calls, and manage scheduling with a proactive, team-focused approach. You will support the Tax and Accounting Team, organize travel, calendars, and communications, and assist with various clerical tasks in a fast-paced office environment.

The role emphasizes reliability, strong communication, and a willingness to handle diverse tasks as responsibilities evolve, contributing to

Qualifications

• Greet guests and manage reception area with courtesy and professionalism.
• Handle phone calls, determine nature of inquiry, and route or relay information.
• Maintain reception schedule and adhere to policies and procedures.

Responsibilities

• Provide administrative assistance to Tax and Accounting Team, including correspondence handling and calendar management.
• Coordinate travel planning and booking and order office supplies.
• Maintain event calendar for meetings, client birthdays, and events; input information into systems.
• Complete special projects as assigned by leadership.

Skills

Customer service

Phone etiquette

Calendar management

Scheduling

Administrative support

Tools

Microsoft Office

Calendaring software

Job description

Job Description

Job Description

Position Overview

We are currently seeking a Receptionist / Administrative Assistant in our Fayetteville, GA office to assist with clerical and administrative tasks. The successful candidate will work well in an environment that rewards bright, self-starting, energetic, focused individuals with ever increasing responsibility and challenges. Responsibilities will include, but are not limited to, the following:

Receptionist

• Receive guests and clients in a courteous, polite and warm manner.
• Answer telephone, determine nature of call and relay information or route call as appropriate.
• Receive and follow reception schedule/instructions from supervisor and as outlined in established policies and procedures.
• Appropriately and accurately prepares and distributes routine correspondences.
• Monitors all incoming public traffic and direct them to the appropriate place.
• Setting and checking members and guests in and out for appointments.
• Accepting constructive criticism in a positive manner and using it as a learning tool.
• Recognizing and supporting team goals and creating and maintaining positive relationships with team members.

Executive Support:

• Provides administrative assistance and clerical support for the Tax and Accounting Team, including but not limited to, receiving correspondence and phone calls and letters, maintaining calendar and schedule, travel planning and booking and ordering supplies.
• Manages the Event calendar accurately and effectively, including all meetings, client birthdays and events, etc.
• Responsible for organizing receipts and having the ability to efficiently input information into the various software systems.
• Completes special projects as assigned by the President, which may include some personal business.

Company Description

Company Background

JJR & Associates LLC provides accounting, tax, and business consulting services to clients in the Atlanta Metropolitan and the wider United States. We specialize in a wide variety of accounting solutions for various industries including transportation, real estate, healthcare and financial services. JJR & Associates offers bespoke solutions to meet the needs of small to medium size businesses. Our knowledgeable staff members are dedicated to identifying new and innovative ways to exceed our client’s expectations, helping them to achieve their financial goals. At JJR & Associates, we continue to meet and exceed our client’s needs, by providing quality accounting services in a timely and efficient manner.