Executive Administrative Assistant

UPS Industrial Services, LLC.; Deer Park (TX); On-site; USD 59,000 - 99,000; Full time

Job summary

UPS Industrial Services is looking for a Talent Acquisition Manager to support senior executives in a dynamic industrial environment. The role entails managing complex schedules, ensuring smooth operations, and providing high-level administrative support while maintaining confidentiality. Ideal candidates will have a degree in business administration and significant experience in similar support roles.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• Minimum 3–5 years of administrative experience supporting senior-level management.
• Experience in an industrial, manufacturing, or construction company preferred.

Responsibilities

• Manage and maintain complex executive calendars.
• Create, prepare, edit, and proofread reports and presentations.
• Act as a liaison between executives and internal departments.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Detail-oriented

Customer service orientation

Education

Associate or bachelor’s degree in business administration

Tools

Microsoft Office Suite

Job description

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Talent Acquisition Manager | HR, Recruiting, Onboarding

About the Company: At UPS Industrial Services excellence isn't just a goal, it is our baseline. It is our mission to be the industry standard by delivering results, adding value, and earning trust. We have built a reputation of excellence and integrity by creating a team of respected professionals who are passionate to be the best. We believe that our people are our greatest asset. Come join our winning team today!

About the Role:

UPS Industrial Services is seeking a skilled Executive Administrative Assistant to join our team! The Executive Administrative Assistant provides high-level administrative support to senior executives in a fast-paced industrial environment. This role ensures the smooth operation of executive functions by managing schedules, communications, travel, and confidential information with a high level of discretion, professionalism, and efficiency.

Key Responsibilities:

• Manage and maintain complex executive calendars, including meetings, travel, and deadlines.
• Create, prepare, edit, and proofread reports, correspondence, presentations, and other documents.
• Act as a liaison between executives and internal departments, clients, vendors, and other stakeholders.
• Organize and coordinate logistics for meetings, conferences, and events (onsite and offsite).
• Arrange domestic and international travel accommodations, including itineraries and expense reports.
• Maintain confidentiality and handle sensitive information with integrity and discretion.
• Track and follow up on projects, tasks, and key action items to ensure timely completion.
• Support internal operations by maintaining files, databases, and office systems.
• Assist in preparing executive reports and data summaries for decision-making.
• Handle incoming calls, emails, and correspondence on behalf of executives as needed.

Qualifications:

• Education: Associate or bachelor’s degree in business administration or related field preferred.
• Experience: Minimum 3–5 years of administrative experience supporting senior-level management; experience in an industrial, manufacturing, or construction company preferred.
• Skills:
• Strong organizational and time management abilities
• Excellent written and verbal communication skills
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize effectively in a dynamic environment
• Strong attention to detail and accuracy
• Professional demeanor and customer service orientation
• Standard office setting within an industrial company environment
• May involve occasional exposure to plant or field settings when supporting executive site visits
• Typical working hours with occasional overtime or early/late meetings based on executive schedules

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Occasionally required to lift office supplies or materials up to 15 pounds

Equal Opportunity Employer Statement:

UPS Industrial Services is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, disability, age, or any other status protected by law.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Oil and Gas

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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