Executive Administrative Assistant

TEK Systems; Cupertino (CA); On-site; USD 61,000 - 68,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

401(k) plan

Life Insurance

Disability Insurance

HSA

Transit benefit

Employee Assistance Program

Paid Time Off

Job summary

TEKsystems in Cupertino, CA is seeking an Executive Administrative Assistant to provide calendar management and strategic support to two senior leaders. You will coordinate complex schedules, plan travel, and liaise with internal and external guests to keep executives running smoothly.

This contract role requires strong communication, discretion, and ability to manage competing priorities. You will partner with global admin teams, help with space management, events, and off-sites, and be onsite

Qualifications

• 5+ years executive administrative assistant experience supporting VP-level or above.
• Experience managing highly complex calendars, with the ability to foresee and resolve scheduling conflicts proactively.
• Experience planning, managing, and executing large events.
• Outstanding written and verbal communication skills.
• Demonstrated discretion and sound judgment when handling confidential and sensitive information.
• Ability to remain calm and focused under pressure, with flexibility to adjust priorities on short notice.
• AA or BS degree preferred.

Responsibilities

• Provide strategic support for up to 2 leaders, including calendar, travel, and guest liaison.
• Serve as central point for team operational needs and space management.
• Collaborate with globally distributed admin teams.
• Be onsite at the office 3–5 days per week.
• Plan, execute, and support team off-sites and events.
• Support peer admin consultants.

Skills

Administration

Calendar management

Project coordination

IOS

Project management

Event planning

Education

AA or BS degree

Job description

Description

Executive Admin - Calendar Support + Team Support

Required Tasks

• Provide strategic support for up to 2 leaders with demanding schedules and high impact and globally visible interactions; this includes high touch calendar management with dynamic monitoring and strategic planning, meeting coordination, travel support, and liaising with internal and external guests.
• Serve as a central point of contact for team operational needs; this can include supporting process development, hardware and supply management, distributing team comms, partnering with facilities and onsite teams to maintain functional workspaces, and supporting space management with seating assignments and audits.
• Exhibits a high degree of flexibility, strategic thinking, and strong problem-solving skills to effectively navigate support needs.
• Support peer admin consultants.
• Plan, execute, and support team off-sites and events.
• Build strong working relationships with leaders and their teams.
• Collaborate with globally distributed admin and functional teams.
• Be onsite at our office at least 3 days per week and up to 5 days per week depending on business needs.

Recommended Qualifications

• Minimum of 5+ years of executive administrative assistant experience supporting VP-level or above, technology industry preferred.
• Experience managing highly complex calendars, with the ability to foresee and resolve scheduling conflicts proactively.
• Experience planning, managing, and executing large events.
• Outstanding written and verbal communication skills.
• Demonstrated discretion and sound judgment when handling confidential and sensitive information.
• Ability to remain calm and focused under pressure, with flexibility to adjust priorities on short notice.
• AA or BS degree preferred.

Skills

• Administration
• Project coordination
• Calendar management
• IOS
• Project management
• event planning

Top Skills Details

• Administration
• Project coordination
• Calendar management
• IOS

Additional Skills & Qualifications

• Must have sound judgement - this person is making decisions on behalf of their aligned executive, every single day.
• Ability to collaborate cross-functionally across a globally distributed group in order to meet the needs of the local team and office.
• Demonstrated strong organizational skills with attention to detail.
• Strong communication skills and a desire to give good customer service to everyone in the building.
• A highly responsive, adaptable self starter.

Job Type & Location

This is a Contract position based out of Cupertino, CA.

Pay and Benefits

The pay range for this position is $44.00 - $49.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cupertino,CA.

Application Deadline

This position is anticipated to close on Sep 25, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.