Executive Administrative Assistant

cjr; Connecticut; On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Free daily nutritious meals

401(k) Retirement Savings Plan with 회사

Tuition Assistance

Healthcare plan options

Job summary

CJR in Litchfield, Connecticut, is seeking an Executive Administrative Assistant to support the President & CEO and the Executive Leadership Team. The role includes calendar management, travel arrangements, drafting materials, and coordinating governance activities to strengthen organizational alignment.

The ideal candidate will be highly organized, discreet, with strong communication and project coordination skills, capable of managing multiple priorities in a confidential environment.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Human Services, or related field preferred.
• Minimum of 3–5 years of executive administrative experience required.
• Nonprofit and/or healthcare or behavioral health experience strongly preferred.

Responsibilities

• Provide comprehensive administrative support to the President & CEO and Leadership Team.
• Calendar management, travel planning, and preparation of materials and correspondence.
• Coordinate governance activities, board meetings, minutes, and related documentation.
• Support cross‑departmental communications, planning, and organizational events.
• Maintain filing systems, databases, and office processes for efficiency.

Skills

Organizational skills

Written and verbal communication

Discretion with confidential info

Time management

Interpersonal skills

Team collaboration

Education

Bachelor’s degree preferred

Associate’s degree acceptable

Tools

Microsoft Office

Video conferencing

Job description

Job Opportunity: Executive Administrative Assistant
Location: Litchfield, Connecticut
Schedule: 35 hours salary paying position - Mon-Fri 8:30am-4:30pm

The Opportunity

The Executive Administrative Assistant serves as a key administrative partner to the CEO and Executive Leadership Team, ensuring effective coordination, communication, and operational support across the organization. This role is essential to maintaining the efficiency and effectiveness of executive functions within a mission-driven behavioral health organization.

The position provides high-level administrative, logistical, and project coordination support, enabling leadership to focus on strategic priorities while ensuring that organizational operations run smoothly. The Executive Administrative Assistant plays a central role in supporting governance activities, facilitating communication, and strengthening organizational alignment.

The Candidate

The ideal candidate is highly organized, detail-oriented, and initiative-taking, with the ability to manage multiple priorities in a fast-paced, confidential environment. They demonstrate sound judgment, effective communication skills, and a commitment to supporting a mission-driven organization focused on improving mental health and community well-being.

The candidate understands the importance of discretion, professionalism, and responsiveness when supporting executive leadership and engaging with internal and external stakeholders.

President & CEO and Executive Leadership Support Responsibilities

• Provide comprehensive administrative support to the President & CEO
• Calendar management, meeting coordination, and travel arrangements
• Prepare, edit, and manage correspondence, reports, presentations, and briefing material
• Screen calls, emails, and inquiries; prioritize and respond appropriately on behalf of CEO
• Provide administrative support to the Executive Leadership Team
• Prepare, edit, and manage letters, reports, presentations, and briefing material
• Participate in Leadership Initiatives such as RFP responses, grant writing, and Executive documentation
• Take, distribute, and store meeting minutes as needed

Board & Governance Support

• Organize and manage Board of Directors and committee meetings, including scheduling, coordination, and preparation of materials
• In collaboration with leadership, prepare agendas, board packets, and board books; take, distribute, and store minutes for all board and board committee meetings
• Maintain official records and documentation in compliance with nonprofit governance and regulatory requirements

Operations & Project Coordination

• Support tracking of organizational priorities, strategic initiatives, and key deadlines
• Facilitate cross-departmental communication and coordination
• Assist in planning and execution of internal meetings, trainings, and organizational events
• Maintain filing systems, databases, and administrative processes to promote efficiency and accuracy

Communication & Stakeholder Engagement

• Serve as a point of contact for staff, community partners, and external stakeholders
• Assist with preparation of organizational communications, including reports, newsletters, and donor materials
• Represent the organization with professionalism and alignment to its mission and values

Office Administration

• Support general office operations, including supply management and vendor coordination
• Help maintain a welcoming, organized, and professional office environment
• Collaborate with all Administration Departments on organizational and departmental initiatives such as COA

Qualifications

Education & Experience

• Associate’s or Bachelor’s degree in Business Administration, Human Services, or related field preferred
• Minimum of 3–5 years of executive administrative experience required
• Nonprofit and/or healthcare or behavioral health experience strongly preferred

Skills & Competencies

• Strong organizational and time management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Demonstrated ability to manage confidential information with discretion
• Proficiency in Microsoft Office Suite and virtual meeting platforms
• Experience with, and aptitude for, the utilization of technology including Artificial Intelligence
• Ability to manage competing priorities and adapt in a dynamic environment
• Strong interpersonal skills with a collaborative, team-oriented approach

Preferred Qualifications

• Experience supporting a nonprofit Board of Directors
• Familiarity with healthcare or behavioral health environments
• Experience with Project Management practices and language

Core Competencies

• Integrity and professionalism
• Initiative and problem-solving
• Cultural humility and commitment to equity
• Adaptability and resilience
• Commitment to organizational mission and community impact

Work Environment

• Office based with potential hybrid flexibility, depending on organizational needs
• Occasional participation in early morning, evening, and weekend activities and meetings

Compensation & Benefits

• Free daily nutritious meals
• Competitive and commensurate with experience
• Low-cost Medical, Dental and Vision Insurance Plan Options
• Medical, Dental & Vision Insurance offered after 30 days of employment
• Company Paid Life and Long-Term Disability Insurance
• Generous Paid Vacation Package (unused time eligible for carry over)
• Paid Holiday Time (separate from vacation time)
• Floating Holidays (separate from paid vacation time and holiday time off)
• Annual Monetary Incentives
• Tuition Assistance
• 401(k) Retirement Savings Plan with Company Match
• Company Celebrations & Employee Recognition Program
• Employee Discounts (Cell Phone, Computer)
• Employee Assistance Program (EAP)
• Qualified Public Service Loan Forgiveness (PSLF) Employer Federal Student Aid
• 10%-20% tuition discount at many local educational institutions, including those listed by the CT Nonprofit Alliance

Equal-Opportunity Employer
CJR is an equal opportunity employer committed to diversity, equity, and inclusion. We recruit, employ, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.