Executive Administrative Assistant

Cornerstonemn; BLOOMINGTON (MN); On-site; USD 52,000 - 57,000; Full time

Benefits offered by this job

Free virtual mental health counseling

401(k) with employer match

Medical, dental and vision coverage

Generous PTO: 168 hours to start

Paid parental leave

Job summary

Cornerstonemn in Bloomington is seeking an experienced Executive Administrative Assistant to provide high-level administrative support. This role includes managing schedules, coordinating meetings, and supporting the Board of Directors to advance Cornerstone Advocacy Service’s mission.

The successful candidate will have a strong background in administrative roles, excellent organizational skills, and a detail-oriented approach. A supportive work environment offers comprehensive benefits, including medical, dental, and generous PTO.

Qualifications

• Minimum of associate degree or higher.
• Three to five years of experience as Executive Assistant or Administrative Assistant.
• Exceptional organizational skills and ability to thrive in a fast-paced environment.

Responsibilities

• Manage the Executive Director's workflow, prioritizing requests.
• Provide logistical support for organizational events.
• Maintain calendar and arrange meetings.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Microsoft Office Suite

Critical thinking

Education

Associate degree or higher

Tools

Zoom

Job description

Executive Administrative Assistant

Our Mission

Cornerstone disrupts violence through advocacy, support, and prevention. We partner with individuals, families, and organizations to build communities free from harm.

Core Values

Survivor-Centered, Social Justice, Well-Being, Collaboration, Integrity

Diversity and Inclusion

We are committed to a nondiscriminatory approach and provide equal opportunity for employment and advancement in all of our departments, programs, and worksites. BIPOC and LGBTQ+ community are strongly encouraged to apply.

Job Summary

We are seeking an experienced Executive Administrative Assistant to join our team. The Executive Administrative Assistant will provide high-level administrative support to advance the mission and vision of Cornerstone Advocacy Service.

Pay Range: $52,000 - 57,000

Unionized Position: No

Experience & Qualifications

The Executive Administrative Assistant will have a pivotal role in providing administrative support and ensuring a smooth and efficient process for executive-level activities. This position will be responsible for managing schedules, coordinating meetings, handling correspondence, and providing administrative support to the Board of Directors. The ideal candidate will be a detail-oriented, professional individual with exceptional organizational skills and the ability to thrive in a complex, fast-paced environment.

Required Skills

• Minimum of associate degree or higher
• Three to five years of experience as Executive Assistant or Administrative Assistant and Office Administrative Experience
• Strong attention to detail, organizational skills, planning, follow-through, and prioritization skills
• Excellent interpersonal skills and the ability to collaborate across departments and with community partners
• Working knowledge of Microsoft Office Suite, Zoom and technologically savvy.
• The ability to problem solve, apply critical thinking and independently manage tasks with minimal supervision.

Executive Support

• Managing the Executive Director’s workflow, including the triage and prioritization of requests.
• Providing logistical support for internal and external organizational events.
• Serving as a thought-partner to the ED, and leadership team, challenging ideas and offering a different perspective.
• Maintaining calendar by anticipating calendar requirements, keeping the calendar up to date, arranging travel logistics, sending reminders as needed, and scheduling appointments, meetings, or conference calls.
• Maintaining paper and electronic filing systems, preparing meeting materials, coordinating meeting logistics, and taking the lead on copy editing.
• Managing and processing expense reports and credit card statements.
• Assistance with maintaining Executive Director's professional social media presence.

Board Support

• Arrange and manage all materials related to service on Boards and committees.
• Managing and preparing Board activities with the Executive Director by scheduling meetings, preparing materials, managing meeting logistics, recording meeting minutes, and other administrative board-related projects as needed.
• In collaboration with the Board Secretary retaining, maintaining, and managing the organization's Board information, both historical and current. Following governance requirements for accurate record-keeping.

Office and Operations Support

• Coordinating travel with itineraries and expense reports for Executive and Associate Director.
• Coordinate special projects for the offices.
• Conduct research to inform and initiate new processes to enhance administrative operations.
• Process department’s invoices and monthly expenses.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 20 lbs.
• Reasonable accommodations may be made to enable individuals with disabilities.
• Ability to operate standard office equipment and keyboards.
• Must have the ability to walk/move short distances, and/or drive a vehicle.

Benefits Package

• Free virtual mental health counseling (for all employees plus their families)
• Free telemedicine (for employees plus enrolled family members)
• 401(k) after 90 days and up to 4% employer match after 1 year.
• Paid parental leave after 1 year of service.
• Medical, dental and vision (eligible first month after 30 days).
• HSA and FSA options.
• Free basic life & AD&D insurance.
• Free long-term disability.
• Voluntary short-term disability.
• Generous PTO: 168 hours to start (increases after 24 months).
• 11 paid holidays and 2 floating holidays.
• Paid birthday off.

EEO Statement

Cornerstone strives for a fully inclusive work environment and does not discriminate on the basis of race, color, creed, religion, national origin, sex, sexual orientation, veteran, disability, age, marital or familial, and/or with regard to public assistance or any other characteristic. We are an Equal Opportunity and affirmative action employer.