Executive Administrative Assistant

Axalta; City of Troy (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

Axalta Coating Systems is seeking an Executive Administrative Assistant to support senior executives in Troy, MI. The role involves managing calendars, scheduling domestic and international travel, coordinating board meetings, and handling confidential communications and regulatory data.

The ideal candidate has 5+ years of experience supporting executives in manufacturing or industrial settings, with strong communication skills and proficiency in MS Office.

Qualifications

• 5+ years of experience supporting senior-level executives, ideally in manufacturing or industrial environments.
• Excellent written and verbal communication with professional demeanor and discretion.
• Experience coordinating international travel and complex calendars for executives.

Responsibilities

• Provide day-to-day administrative support to senior executives, manage calendars, meetings, and travel.
• Assist with confidential executive communications, including memos and presentations.
• Coordinate logistics for board meetings, investor meetings, and cross-functional workshops.
• Maintain confidential documents, regulatory filings, and operational reports.
• Prepare and reconcile expense reports and assist in budget tracking.
• Interface with plant HR, R&D, legal, EHS, and supply chain to support initiatives.
• Track HR deadlines and ensure compliance, quality, and reporting schedules.
• Process purchase requisitions for Troy office needs.
• Support maintenance and operations of the Troy office.
• Provide vacation coverage for other Admins.
• Support events as part of the office engagement committee.
• Assist confidential special projects including M&A activities.

Skills

Executive support

Regulatory compliance

Communication skills

MS Office proficiency

HRIS (Workday)

Travel coordination

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Workday

Job description

Job Title: Executive Administrative Assistant

Job#: 2026-18311

Location: Troy, MI

Industry: Manufacturing (Chemicals/Coatings)

Salary: Depends Upon Experience

Schedule: 1'st Shift (Day Shift)

Education: High School Diploma required (Associate or Bachelor's Degree is highly preferred)

Experience: Candidate must have experience supporting high-level managers and executives. Candidates who have experience supporting c-level executives are highly preferred. We are seeking candidates who are not only highly polished and articulate, but ones who are technically savvy with superior communication skills.

Axalta Coating Systems (Company Website Link)

Job Description

Key Responsibilities

• Provide day-to-day administrative support to senior executives, including managing complex calendars, scheduling meetings, and organizing domestic and international travel.
• Assist with confidential executive communications, including internal memos, stakeholder correspondence, and presentations involving technical and regulatory data.
• Coordinate logistics for board meetings, safety reviews, investor meetings, and cross-functional workshops and functional meetings, regional and global in nature.
• Maintain and organize confidential documents, including regulatory filings, safety protocols, operational reports, and industry certifications.
• Prepare and reconcile expense reports and assist in department budget tracking.
• Interface with plant leadership and HR leadership interface, R&D teams, legal, EHS (Environmental Health & Safety), and supply chain departments to support executive initiatives.
• Adherence to HR deadlines, track deadlines and deliverables related to compliance, quality assurance, and reporting schedules.
• Process purchase requisitions for all requirements of the Troy office.
• Assist with maintenance and operations of the Troy office.
• Provide vacation support to other Admins.
• Key member of the office engagement committee, identify event opportunities, support the scheduling, and ensure events are successful.
• Support confidential special projects including M&A and/JV activities.
• Ensure executives are fully briefed and prepared for all meetings with accurate, up-to-date materials and background.

Qualifications

• 5+ years of experience supporting senior-level executives, ideally in a manufacturing, chemical, or industrial environment.
• Strong understanding of regulatory and compliance-driven industries, such as chemical, pharmaceutical, or energy sectors.
• Excellent verbal and written communication skills, with a high degree of professionalism and attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); familiarity with document management systems and industry software is a plus. Workday or similar HRIS system highly desired.
• Demonstrated ability to manage confidential information with the utmost discretion.
• Strong organizational skills with the ability to anticipate needs, think critically, and offer solutions.
• Proven ability to assess office process flows and identify opportunities for improvement.
• Must have experience in booking International Travel

Preferred Qualifications

• Experience supporting executives in a publicly traded or global chemical company.
• Familiarity with regulatory frameworks such as OSHA, EPA, REACH, or TSCA.
• Candidate must a be a highly polished and professional candidate who has supported Senior Manager and up to C-Level Executives

Our Company

Axalta has remained at the forefront of the coatings industry by continually investing in innovative solutions. We engineer technologies that protect customers' products - whether they are battling heat, light, corrosion, abrasion, moisture, or chemicals - and add dimension and beauty with colorful finishes. We have a vast and ever-evolving portfolio of brands primed to play an important part in everything from modernizing infrastructure around the world to enabling the next generation of electric and autonomous vehicles.

Axalta operates its business in two segments: Performance Coatings and Mobility Coatings, which serve four end markets, including Refine, Industrial, Light Vehicle and Commercial Vehicle, across North America, EMEA, Latin America and Asia-Pacific. Our diverse global footprint allows us to deliver solutions in over 140+ countries and coat 30 million vehicles per year. We’ve recently set an exciting 2040 carbon neutrality goal, in addition to 10 other sustainability initiatives, and we take pride in working with our customers to optimize their businesses and achieve their goals.

Axalta may use technology-assisted tools, including artificial intelligence (AI), to support certain aspects of the recruitment and selection process. These tools may be used to help manage applications, identify job-related qualifications, and assist recruiter review. All hiring decisions involve human oversight and review.