Executive Administrative Assistant

TransUnion LLC; Chicago (IL); Hybrid; USD 41,000 - 59,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

HSA and FSA accounts

Company-paid life and AD&D insurance

Short/long-term disability

401(k) with employer match

Employee Stock Purchase Plan (ESPP)

Tuition reimbursement

Paid holidays

Commuter benefits

Volunteer time off

Professional development support

Job summary

TransUnion LLC is seeking an experienced Executive Administrative Assistant to support two senior leaders in the US Markets group. The role involves coordinating priorities, communications, meetings, and administrative processes across on-site and remote stakeholders in multiple time zones.

The position is hybrid, requiring both virtual and in-person work at a TransUnion office location at least two days per week.

Qualifications

• 7+ years of executive administrative support to C-level leaders.
• Experience coordinating diverse projects and maintaining milestone schedules.
• Strong data summarization, reporting, and attention to detail.
• Ability to work with on-site and remote teams across time zones.

Responsibilities

• Prioritize daily workflow and independently schedule appointments.
• Coordinate domestic and international travel, including itineraries and visas.
• Prepare weekly expense reports and reconcile corporate accounts.
• Plan and communicate leadership meetings, prepare agendas and materials.
• Summarize information for executive discussions and reports.
• Handle highly confidential information with discretion.

Skills

Administrative support

C-level coordination

Calendar management

Travel coordination

Data reporting

Presentation preparation

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Zoom

Job description

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Team Overview

This role supports the Senior Vice President of Global Research & Consulting and the Senior Vice President of Consumer Interactive within the US Markets Business Group. The Executive Administrative Assistant helps both leaders and their teams operate effectively by coordinating priorities, communications, meetings and administrative processes across on-site and remote stakeholders in multiple continents and time zones.This is a hybrid position and involves regular performance of job responsibilities virtually as well as in-person at an assigned TU office location for a minimum of two days a week.

Role Overview and Core Responsibilities

• Optimize the executives' time by prioritizing daily workflow and contacts, anticipating meeting needs and independently scheduling appointments without prior clearance.
• Coordinate complex domestic and international travel, including detailed itineraries, travel documents, passport renewals and visas; may travel domestically to support leadership meetings.
• Prepare weekly expense reports, reconcile corporate credit card accounts and maintain accurate documentation related to departmental budgets and staff administration.
• Plan and communicate department and leadership meetings, prepare agendas and materials, keep meetings on schedule and follow up on action items and project status.
• Collect, organize, prioritize and summarize information for executive discussions, outside meetings, special requests, inquiries and one-time or recurring reports.
• Anticipate and compile materials for conferences and meetings, handling highly confidential, sensitive and critical information with discretion and integrity.
• Review correspondence and materials for typographical accuracy, format, procedural compliance, internal consistency and required approvals before release.
• Coordinate procurement processes between external vendors and the TransUnion procurement group.
• In an executive's absence, use independent judgment to route requests, issues, complaints, problems and other action items to the appropriate manager for timely response.
• Perform additional administrative duties as assigned while adapting quickly to changing priorities in a fast-paced environment.

Required Knowledge and Experiences

• At least 7 years of experience providing administrative support to C-level executives, with demonstrated success managing complex schedules, priorities and confidential matters.
• Experience coordinating a wide range of projects and developing and managing milestone schedules and timelines, supported by strong organization, documentation and communication skills.
• Experience compiling, summarizing and reporting data, including mathematical aptitude and report-compilation skills; consistent attention to detail is essential.
• Experience building effective working relationships with on-site and remote staff across multiple continents and time zones, including the ability to participate in meetings or respond to correspondence outside normal working hours.
• High school diploma or equivalent required; bachelor's degree preferred.

Required Technical Skills

• Advanced proficiency with Microsoft Outlook, Teams, Word, PowerPoint and Excel.
• Advanced calendar, email and virtual-meeting coordination using Microsoft Outlook, Teams and Zoom.
• Ability to compile, summarize and report data using Excel-based tools.
• Ability to prepare polished presentations, correspondence, meeting materials and executive reports using Microsoft PowerPoint and Word.

We're also looking for the preferred skills below. Whether you are proficient or could use some brushing up, we're happy to support your career development and growth in:

• Experience supporting two or more senior executives with competing priorities.
• Experience coordinating international travel, passport renewals and visa processes with external expeditor companies.
• Familiarity with corporate procurement, vendor coordination, expense reporting and budget-related administration.
• Professional judgment, versatility and the ability to work independently in the absence of a manager.
• Composure, adaptability and a professional demeanor in an extremely fast-paced and changing environment.

Benefits that support every part of your life:

At TransUnion, we design benefits to help youfeel well, do well, and plan well-from day one.

For Your Health

Enjoyday-one eligibilityfor medical, dental, and vision coverage, plus supplemental plan options. Spousal, domestic partner, and other eligible dependent coverage is available on select plans. Choose taxadvantagedHSAandFSAaccounts to make everyday care more affordable.

For Your Protection

We've got your back withcompanypaid basic life and AD&D, optionalvoluntary life and AD&Dfor you and your family, andshort and longterm disability. You can also opt into alegal plan,pet insurance, andtravel accident coverage.

For Your Family

Fromadoption assistance and fertility planning coveragetocaregiver support, we're here for every chapter. AccessDependent Care FSA for possibility of an employer match, a complimentaryCare@Workmembership, andup to 12 weeks of paid parental leavewith eligibility for a thoughtful, gradual return.

For Your Future

Build toward what's next with our401(k) with employer matchandEmployee Stock Purchase Plan (ESPP). Tapfinancial wellness resources,career coaching, and optionallongterm care insuranceto plan confidently.

For You

Grow and recharge withtuition reimbursement,flexible time off for exempt employees or paid time off for nonexempt employees, up to 12 paid holidays per year, commuter benefits, employeediscounts,charitable gift matching, andpaid volunteer time off, plus corporate volunteer events that make it easy to give back.

For Your Wellness

Access24/7 supportincluding professionaltherapy,coaching, and emotional wellbeing programs alongside guided meditation and resources that supportphysical, mental, social, and financial wellness.

We are committed to being a place where diversity is not only present, it is embraced. As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, genetic information, marital status, citizenship status, sexual orientation, gender identity or any other characteristic protected by law. Additionally, in accordance with Section 503 of the Rehabilitation Act of 1973 and the Vietnam Era Veterans' Readjustment Assistance Act of 1974, TransUnion takes affirmative action to employ and advance in employment qualified individuals with a disability and protected veterans in all levels of employment and develops annual affirmative action plans. Components of TransUnion's Affiantive Action Program for individuals with disabilities and protected veterans are available for review to any associate or applicant for employment upon request by contacting [e-mail].

Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law, including the Los Angeles County Fair Chance Ordinance for Employers, the San Francisco Fair Chance Ordinance, Fair Chance Initiative for Hiring Ordinance, and the California Fair Chance Act.

TransUnion complies with all applicable immigration laws and regulations. The Company does not presently provide employer support or sponsorship for an immigration-related employment benefit for this position. Applicants must be authorized to work in the United States on a full-time basis without the need for employer support or sponsorship now or in the future.

Adherence to Company policies, sound judgment and trustworthiness, working safely, communicating respectfully, and safeguarding business operations, confidential and proprietary information, and the Company's reputation are also essential expectations of this position.

Pay Scale Information: The pay range for this position is $29.81 - $43.27 per hour. *The pay range for this position reflects a reasonable estimate of the range of compensation for this job. At TransUnion, actual compensation is based on careful consideration of additional factors such as (but not limited to) an individual's education, training, work experience, job-related skill set, location, and industry knowledge, as well as the scope and responsibilities of the position and market considerations. Regular, fulltime non-sales positions may be eligible to participate in TransUnion's annual bonus plan. Certain positions may be also eligible for long-term incentives and other payments based on applicable company guidance and plan documents.

TransUnion Overview

At TransUnion, we encourage and are committed to creating a real, positive impact and shared sense of purpose within our Workforce for Good, which empowers our people to grow, innovate and contribute to a better future for our communities and customers. We strive to build an environment where our associates are in the driver's seat of their professional development- while having access to help along the way. We recognize that success comes when our associates thrive both professionally and personally; that's why we prioritize work/life flexibility and offer resources for our teams across the globe to collaborate and drive excellence.

Be a part of our Workforce for Good - you'll work with great people, pioneering products and cutting-edge technology.

TransUnion's Internal Job Title:

Sr Exec Admin Asst, Admin Support

Company:

TransUnion LLC