Executive Administrative Assistant

schultehotelcareers; Boca Raton (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Daily Pay

Telemedicine and mental health care

Health and life insurance options

401k with company match

Paid parental leave

Paid time off

Holiday pay

Pet insurance

Employee assistance program

Discount marketplace

Job summary

Schulte Hospitality Group is seeking an energetic Administrative Assistant to join our team in Boca Raton. This role supports daily hotel office operations and internal communications in a dynamic hospitality environment.

The position requires strong organizational and communication skills, proficiency with MS Office, and the ability to multitask in a fast-paced setting. We offer competitive benefits and opportunities for growth within SHG.

Qualifications

• High school diploma or equivalent is required or better.
• Associates or Bachelors in Hospitality Management or Business Administration encouraged.
• Certifications in office administration or hotel management are a plus.

Responsibilities

• Manage daily administrative operations of the hotel office.
• Maintain organized filing systems for guest records, invoices, and internal documents.
• Prepare and distribute internal communications, memos, and reports; schedule meetings.
• Stay informed about hotel services, promotions, and local attractions.
• Process invoices, purchase orders, and expense reports.
• Assist with payroll preparation and timekeeping records.
• Draft professional correspondence and respond to emails for management.
• Ensure timely communication of updates and policies to staff.
• Operate and troubleshoot office equipment such as printers and copiers.

Skills

Verbal and written communication

Organizational skills

Time management

Multitasking

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Hospitality Management or Business Administration

Certifications in office administration or hotel management

Tools

Microsoft Office Suite

Job description

Schulte Hospitality Group is seeking an energetic, experienced, and hands on Administrative Assistant to join our team! SHG is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive to make a positive impact in all we do. We are passionate hoteliers eager to add like-minded people to our rapidly growing team!

What's in it for you? When you join Schulte Companies you'll be part of a team committed to an inclusive, employee-focused workplace that is invested in your development. We want you to feel engaged, empowered, and excited to grow with us. After all, we believe our greatest and most valuable asset is our people! SHG provides a rewarding, fun and flexible work environment, exciting perks, an atmosphere designed to encourage and promote career growth within the company and a robust benefit package including, but not limited to:

Work Today, Get Paid today, with Daily Pay!

Free Telemedicine and Virtual Mental Health care access for all Associates starting day one!

Multiple Health Insurance and Life Insurance options

401k Plan + Company Match for eligible associates

Paid Parental Leave

Paid Time Off

Holiday Pay

Pet Insurance

Employee Assistance Program

Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more!

Our Company: Schulte Hospitality Group

is a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants.

JOB DUTIES AND RESPONSIBILITIES

• Manage daily administrative operations of the hotel office
• Maintain organized filing systems for guest records, invoices, and internal documents
• Prepare and distribute internal communications, memos, and reports Schedule and coordinate meetings and appointments
• Maintain up-to-date knowledge of hotel services, promotions, and local attractions
• Process invoices, purchase orders, and expense reports
• Assist with payroll preparation and timekeeping records
• Draft professional correspondence and respond to emails on behalf of management
• Ensure timely communication of updates and policies to staff Technology and Office Equipment
• Operate and troubleshoot office equipment such as printers, copiers, and fax machines

EDUCATION AND EXPERIENCE

• High school diploma or equivalent
• Associate's or Bachelor's degree in Hospitality Management, Business Administration, or a related field
• Additional certifications in office administration, customer service, or hotel management are a plus

KNO WLEDGE, SKILLS AND ABILITIES

• Excellent verbal and written communication skills
• Strong organizational and time management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience in multitasking and managing competing priorities Familiarity with office administration procedures and best practices
• Basic understanding of accounting principles and financial recordkeeping

* The hiring process may consist of a phone interview, manager(s) interview, drug screen, background check, reference checks, and potential employment assessment. This job description is only intended to provide a general description of the benefits and compensation applicable to this position. Paid Time Off (PTO) is available for eligible associates in accordance with the Company's Paid Time Off policy. Specific compensation and benefit details will be discussed during the interview process.

*Schulte Hospitality Group is an Equal Opportunity Employer.