Administrative Assistant to the CIO

schultehotelcareers; Louisville (KY); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

401k Plan with Company Match

Job summary

Schulte Hospitality Group is seeking an energetic Administrative Assistant to the Chief Investment Officer to join our team in Louisville, KY. You will support the CIO and the investment/ acquisitions teams, maintain filing systems, draft communications, and manage meeting schedules.

The role requires strong organizational skills, excellent communication, and proficiency with Microsoft Office. A background in hospitality or business administration is preferred, with opportunities for growth

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Support administrative operations of our corporate office, investment and acquisitions teams.
• Maintain organized filing systems for guest records, invoices, and internal documents.
• Prepare and distribute internal communications, memos, and reports.
• Schedule and coordinate meetings and appointments.
• Maintain up-to-date knowledge of hotel services, promotions, and local attractions.
• Process invoices, purchase orders, and expense reports.
• Draft professional correspondence and respond to emails on behalf of key leader(s).

Skills

Verbal communication

Written communication

Organizational skills

Time management

Microsoft Office

Office administration

Accounting basics

Education

High school diploma

Associate or Bachelor's in Hospitality Management or Business Administration

Office/hospitality certifications (optional)

Tools

Microsoft Office Suite

Job description

Schulte Hospitality Group is seeking an energetic, experienced, and hands on Administrative Assistant to the Chief Investment Officer to join our team! SHG is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive to make a positive impact in all we do. We are passionate hoteliers eager to add like-minded people to our rapidly growing team!

What's in it for you?

When you join Schulte Companies you'll be part of a team committed to an inclusive, employee-focused workplace that is invested in your development. We want you to feel engaged, empowered, and excited to grow with us. After all, we believe our greatest and most valuable asset is our people! SHG provides a rewarding, fun and flexible work environment, exciting perks, an atmosphere designed to encourage and promote career growth within the company and a robust benefit package including, but not limited to:

• Work Today, Get Paid today, with Daily Pay!
• Free Telemedicine and Virtual Mental Health care access for all Associates starting day one!
• Multiple Health Insurance and Life Insurance options
• 401k Plan + Company Match for eligible associates
• Paid Parental Leave
• Paid Time Off
• Holiday Pay
• Pet Insurance
• Employee Assistance Program
• Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more!

Our Company:

Schulte Hospitality Group is a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants.

JOB DUTIES AND RESPONSIBILITIES

• Support administrative operations of our corporate office, investment and acquisitions teams.
• Maintain organized filing systems for guest records, invoices, and internal documents
• Prepare and distribute internal communications, memos, and reports
• Schedule and coordinate meetings and appointments
• Maintain up-to-date knowledge of hotel services, promotions, and local attractions
• Process invoices, purchase orders, and expense reports
• Draft professional correspondence and respond to emails on behalf of key leader(s)

EDUCATION AND EXPERIENCE

• High school diploma or equivalent
• Associate's or Bachelor's degree in Hospitality Management, Business Administration, or a related field
• Additional certifications in office administration, customer service, or hotel management are a plus

KNOWLEDGE, SKILLS AND ABILITIES

• Excellent verbal and written communication skills
• Strong organizational and time management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience in multitasking and managing competing priorities Familiarity with office administration procedures and best practices
• Basic understanding of accounting principles and financial recordkeeping

* The hiring process may consist of a phone interview, manager(s) interview, drug screen, background check, reference checks, and potential employment assessment. This job description is only intended to provide a general description of the benefits and compensation applicable to this position. Paid Time Off (PTO) is available for eligible associates in accordance with the Company's Paid Time Off policy. Specific compensation and benefit details will be discussed during the interview process.

*Schulte Hospitality Group* is an Equal Opportunity Employer.