Executive Administration Officer

Easy Healthcare Corporation | easy@Home, Premom; Darien (IL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive salary and benefits

Professional development opportunities

Growth opportunities

Dynamic work environment

Job summary

Easy Healthcare Corporation in Darien, IL seeks an Executive Assistant to the CEO and COO. The EA will manage a broad range of administrative, operational, and strategic tasks to enable executive leaders to operate efficiently.

The ideal candidate is proactive, highly organized, discreet, and able to handle confidential information. Experience supporting C-suite and healthcare/healthtech environments is preferred. Competitive salary and growth opportunities offered.

Qualifications

• 2-4 years of experience as an Executive Assistant, Administrative Manager, or Chief of Staff supporting C-suite executives (preferably in healthcare, healthtech, or high-growth environments).
• Exceptional calendar and time management skills in a fast-paced environment.
• Outstanding written and verbal communication abilities; high level of professionalism and discretion.
• Excellent written and verbal communication, attention to detail, and ability to handle confidential information.

Responsibilities

• Manage complex calendars and schedule internal and external meetings, prioritizing based on urgency and goals.
• Prepare materials for meetings and ensure executives have necessary information in advance.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Handle expense reporting, reimbursements, and budget tracking for executive operations.
• Prepare presentations, agendas, briefing materials, and meeting notes as needed.
• Draft and manage email communications on behalf of the CEO and COO when needed.
• Serve as liaison between executives and stakeholders, partners, board members, and team leads.
• Support board meeting prep, including decks, scheduling, and logistics.
• Provide communication support between executives and internal/external stakeholders.

Skills

Executive support

Calendar management

Communication

Discretion

Organizational skills

Education

Bachelor’s degree in Human Resources, Business Administration, or related field

Tools

Google Workspace

Zoom

Slack

Notion

Job description

Company: Easy Healthcare Corporation | easy@Home, Premom

Job Type: Full-Time

Compensation: $60,000-$85,000 based on experience

Reports To: CEO and COO

About U

Easy Healthcare Corporation is a leader in home healthcare and fertility tracking solutions, known for our innovative brands easy@Home and Premom. We are committed to empowering individuals on their fertility and healthcare journeys with high-quality, user-friendly products and advanced digital tools

.

Job Titl

ntPosition Overvie

iw:The Executive Assistant (EA) will serve as the right hand to the CEO and COO, enabling them to operate efficiently and effectively by handling a wide range of administrative, operational, and strategic support tasks. The ideal candidate is proactive, highly organized, resourceful, and capable of handling confidential information with discretio

n.

Key Responsibiliti

• ortManage complex calendars, scheduling internal and external meetings, prioritizing based on urgency and business goals. Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangemen
• ts.Prepare materials for meetings and ensure executives have the necessary information in advan
• ce.Coordinate travel arrangements, including flights, accommodations, and itinerari
• es.Handle expense reporting, reimbursements, and budget tracking for executive-level operatio
• ns.Prepare presentations, agendas, briefing materials, and meeting notes as need

ed. Internal & External Communicati

• onsDraft and manage email communications on behalf of the CEO and COO when need
• ed.Serve as a liaison between the executives and key stakeholders, partners, board members, and team lea
• ds.Support board meeting prep, including compiling decks, scheduling, and logisti
• cs.Serve as a point of contact for internal and external stakeholders, managing communication on behalf of executiv
• es.Draft and edit correspondence, reports, and presentations for leadersh

ip. Operations & Project Supp

• ortSupport day-to-day administrative operations, ensuring the executives are focused on high-impact tas
• ks.Assist in tracking deliverables for key initiatives and follow-ups across departmen
• ts.Partner with HR, Legal, and Finance on confidential initiatives or cross-functional projec
• ts.Assist in coordinating special projects and initiatives across departments, providing administrative support to ensure timely execution and completi
• on.Track and manage CEO and COO’s project timelines, ensuring deadlines are m
• le)Help coordinate team offsites, executive events, or leadership summi
• ts.Maintain a pulse on executive team morale and ensure seamless communication fl

ow.

Qualificati

• ons:Bachelor’s degree in Human Resources, Business Administration, or a related field (preferr
• ed).2-4 years of experience as an Executive Assistant, Administrative Manager, or Chief of Staff supporting C-suite executives (preferably in healthcare, healthtech, or high-growth environmen
• ts).Exceptional calendar and time management skills. Strong organizational skills with the ability to multitask and prioritize in a fast-paced environm
• ent.Outstanding written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlo
• ok).High degree of professionalism, discretion, and integrity—especially when handling sensitive or confidential information. Excellent written and verbal communication skills, with a keen attention to detail. Ability to maintain confidentiality and handle sensitive information with professionalism and discret
• ion.Excellent written and verbal communication skills, with a keen attention to det
• ail.Strong problem-solving skills and ability to anticipate needs before they ar
• ise.Strong interpersonal skills and the ability to interact effectively with all levels of the organizat
• ion.Bilingual in Mandarin Chinese is a m

ust.

Proficiency in tools

• like:Google Workspace (Gmail, Docs, Calendar, Sheets, f
• orms)Zoom, Slack, Notion, Ch

atGPT

Why Jo

• in Us?Be part of a passionate and growing company dedicated to improving women’s health and wel
• lness.Competitive salary and benefits pa
• ckage.Opportunities for professional development and career g
• rowth.Work in a dynamic, innovative environment where you can make a real i

mpact.If you are an organized, adaptable, and motivated individual with a passion for executive support, we’d love to hear from you.