Executive Admin Specialist to Directors – Engineering (Onsite)

RTX; Rockford (IL); On-site; USD 53,000 - 101,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

3 weeks vacation for new hires

Generous 401(k) with employer matching

Job summary

Collins Aerospace, an RTX company, is seeking an experienced Administrative Assistant to provide proactive support to Directors in Power and Controls Engineering at the Rockford, IL site. This onsite role requires a self-starter who can manage complex calendars, travel and executive communications with discretion.

You will partner with engineering leadership to keep operations efficient, improve responsiveness, and enable fast decision-making in a dynamic environment.

Qualifications

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Microsoft Office Suite skills

Responsibilities

• Perform complex administrative activities in close relationship to the day-to-day work of senior leadership.
• Work in a confidential and highly responsive relationship with leadership.
• Perform complex calendar management, including scheduling/coordination of appointments and meetings and follow up on delegated items.
• Make extensive travel arrangements, including coordinating with other offices, customers and locations.
• Prepare detailed, timely and accurate expense reports, following established policies and procedures.
• Monitor email communication, highlighting urgent matters requiring attention.
• Organize events and site visits; manage building staff (catering, events, security, tech/AV, cleaning).
• Secure meeting space and supplies for visits and meetings as needed.
• Serve as main contact for visits/external meetings; handle attendee lists and security forms.
• Interface with Collins management, IT and office staff on office-space-related issues.
• Work in a fast-paced environment with initiative and flexibility.
• Collaborate with other administrative assistants to coordinate calendars across leadership.
• Travel may be required for meeting/event support.
• Perform other administrative tasks and projects as delegated.

Skills

Microsoft Office

Education

AA/AS degree or equivalent

Tools

Concur

Ariba

SharePoint

SAP

Job description

Collins Aerospace, an RTX company, is seeking an experienced Administrative Assistant to provide proactive support to Directors in Power and Controls Engineering at the Rockford, IL site. This onsite role requires a self-starter who can manage complex calendars, travel and executive communications with discretion.

You will partner with engineering leadership to keep operations efficient, improve responsiveness, and enable fast decision-making in a dynamic environment.