Senior Administrative Coordinator (Onsite)

globalhr; Rockford (IL); On-site; USD 53,000 - 101,000; Full time

Benefits offered by this job

Medical insurance

401(k) plan

Paid time off

Job summary

Collins Aerospace is seeking an Administrative Assistant to provide comprehensive support to Directors within Power and Controls Engineering. The role requires a proactive, independent worker who can navigate a fast-paced environment and interact with senior leadership.

The position is onsite at our Rockford, IL site, with duties including calendar management, travel arrangements, expense reporting, and coordination with office staff to ensure smooth daily operations.

Qualifications

• AA/AS degree with minimum 6 years of relevant experience.
• Proficiency in Microsoft Office Suite and calendar management.

Responsibilities

• Perform complex administrative activities for senior leadership.
• Manage calendars, travel, and meetings with high confidentiality.
• Coordinate travel and expenditures; prepare expense reports.

Skills

Microsoft Office Suite

Education

AA/AS degree

Tools

Concur

Ariba

SharePoint

SAP

Job description

Date Posted

2026-10-06

Country

United States of America

Location

US-IL-ROCKFORD-BB ~ 4747 Harrison Ave ~ BUTLER BLDG

Position Role Type

Onsite

U.S. Citizen, U.S. Person, or Immigration Status Requirements

U.S. citizenship is required, as only U.S. citizens are authorized to access certain necessary systems.

Security Clearance Type

None/Not Required

Security Clearance Status

Not Required

Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.

We are seeking a highly skilled and experienced Administrative Assistant to provide comprehensive, proactive support to Directors within Power and Controls Engineering. The ideal candidate is a self‑starter who operates independently, anticipates needs, and applies strong judgment to manage a wide range of administrative responsibilities. This individual must combine exceptional organizational capabilities with a customer‑focused mindset and a demonstrated ability to navigate complex, fast‑moving environments.

In this role, you will serve as a critical partner to the Engineering and Technology organization. By ensuring that daily operations run efficiently and effectively, you will help the leadership team maintain focus on strategic priorities, improve organizational responsiveness, and streamline decision‑making. Your contributions will directly support the function’s ability to move quickly, adapt, and deliver high‑quality outcomes.

This position requires daily onsite presence at our Rockford, IL site location.

What You Will Do

• Perform complex administrative activities in close relationship to the day‑to‑day work of senior leadership. This will require prioritizing and managing multiple tasks, often with short lead‑time.
• Work in a confidential and highly responsive relationship with leadership.
• Perform complex calendar management, including schedule/coordinate appointments/meetings and follow up on delegated items including the coordination of web meetings, conference rooms and making priority decisions to resolve schedule conflicts.
• Make extensive and sometimes complex travel arrangements, including coordinating with other offices, customers and locations.
• Prepare detailed, timely and accurate expense reports, following established policies and procedures.
• Monitor email communication, highlighting urgent matters requiring attention.
• Organize and arrange events and site visits; ensure quality, assign and direct building management and office staff (catering, events, security, tech/AV, cleaning etc).
• Secure meeting space / conference rooms and supplies for visits and meetings, as needed.
• Serve as main point of contact for visits / external meetings. Ensure attendee list/visitor authorization forms are submitted to security.
• Interface between Collins management, building management, IT and office staff on issues related to physical office space as needed.
• Work efficiently in a fast‑paced work environment, requiring individual initiative, flexibility and the ability to handle a variety of tasks quickly and effectively.
• Interact with other administrative assistants collaboratively to share knowledge and schedule activities with senior leadership across the business, including resolving schedule conflicts as executive calendars change.
• Travel may be required, on a limited basis, for meeting and event support.
• Other administrative tasks and/or special projects, as delegated and requested.

Qualifications You Must Have

• Typically requires an AA/AS degree (or other 2‑year post high school training) with a minimum of 6 years of relevant experience
• Microsoft Office Suite skills

Qualifications We Prefer

• Previous administrative experience supporting multiple senior leaders.
• Experience with Concur, Ariba, SharePoint, SAP, or other administrative tools and platforms.
• Background in customer service and the ability to remain calm under pressure.
• Professional demeanor/presence, ability to work on sensitive and confidential matters effectively.
• Event planning experience.

What We Offer

• Some of our competitive benefits package includes:
• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement program
• Student Loan Repayment Program
• Life insurance and disability coverage
• Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance,critical illnessinsurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Ovia Health, fertility, and family planning
• Adoption Assistance
• Autism Benefit
• Employee Assistance Plan, including up to 10 free counseling sessions
• Healthy You Incentives, wellness rewards program
• Doctor on Demand, virtual doctor visits
• Bright Horizons, child and elder care services
• Teladoc Medical Experts, second opinion program
• And more!

The salary range for this role is 53,100 USD - 100,900 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.

Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short‑term disability, long‑term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays.

Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective‑bargaining agreement.

Hired applicants may be eligible for annual short‑term and/or long‑term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective‑bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.

Privacy Policy and Terms:

Click on this link to read the Policy and Terms