Executive Admin & Records Specialist, Academic Affairs

Harrisburg Area Community College (HACC); York (York County); On-site; USD 40,000 - 49,000; Full time

Job summary

Harrisburg Area Community College (HACC) seeks an experienced administrative professional to support executive deans and other academic leaders. The role handles highly confidential data, processes background checks, compiles reports, and maintains student records while performing basic accounting tasks and research.

The ideal candidate has a high school diploma or GED and at least four years in an office setting, proficiency in Microsoft Office and Google Workspace, and strong organizational

Qualifications

• H.S. Diploma or GED equivalent.
• 4 years experience in an office setting.
• Proficiency in Microsoft Office applications and Google Workspace.

Responsibilities

• Provide complex, specialized administrative support to executive or associate deans and other leaders; prepare confidential documents, agendas, minutes, reports, and correspondence.
• Maintain departmental data and records; manage calendars; coordinate meetings and related activities.
• Access and maintain confidential student information, compile reports, track progress and requirements for program operations.
• Communicate with students regarding program admission/status, orientation, advising appointments, and other activities; may process student records.
• Collect, review, organize, and maintain program syllabi and academic documentation; monitor submissions for completeness.
• Support school-wide administrative operations, respond to inquiries, and provide coverage as needed.
• Assist with textbook information, inventory, supplies, and basic accounting tasks; transfer funds as authorized.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office

Google Workspace

Job description

Harrisburg Area Community College (HACC) seeks an experienced administrative professional to support executive deans and other academic leaders. The role handles highly confidential data, processes background checks, compiles reports, and maintains student records while performing basic accounting tasks and research.

The ideal candidate has a high school diploma or GED and at least four years in an office setting, proficiency in Microsoft Office and Google Workspace, and strong organizational